Ice Pack Government Bids & RFPs

Responses must be received by July 07, 2026, 10:30 am Central Time.

Payment will be made in accordance with chapter **** of the Texas Government Code, the Texas Prompt Payment Act. Invoices must include the contract or purchase order number and describe the work completed.

Awards will be made to the bidder who provides the best value to the state, based on meeting requirements and specifications, ability to meet performance delivery requirements, and price.

Bidders must submit a comprehensive response including all required information and documentation to ensure they meet all requirements, possess the required experience and qualifications, and have the capacity to provide the goods and/or services.

Failure to comply with sole point of contact requirements, submitting exceptions to the IFB, including assumptions in a response, not providing sufficient literature for equal products, or failing to submit required documentation may result in disqualification.

The estimated historical spend for similar goods or services is $35,**** for the period September 01, 2025, through August 31, 2026.

Delivery is required on or before August 31, 2026.

Some items mention specific warranties, such as a 5 year warranty against breakage for certain Cambro bowls and mugs, and a lifetime warranty against rust corrosion for New Age dunnage racks. Specific warranty details for all items are not explicitly stated in a general clause.

Award will be made using the lowest price technically acceptable LPTA evaluation method considering technical capability, past performance, and price.

Vendors must be actively registered in SAM. gov at the time of quote submission. Technical documentation for any equal items proposed is required.

Submitting partial quotes will result in disqualification, as all 94 line items must be quoted. Partial quotes will not be accepted.

Bids must be received prior to the bid submission deadline of July 7, 2026, at 2:00 PM Central Time. Late bids will not be accepted.

Invoices will be paid twice monthly following approval by the Board of Education. Invoices must be submitted electronically and include the OPS purchase order number. Payment is generally issued the Tuesday following board meetings.

All products provided must have all warranties and certifications required by the bid documents or otherwise provided by the contractor and manufacturer. Any manufacturer's warranty will be assigned to OPS at the time the warrantied product is delivered and accepted.

The award will be made to the lowest responsive and responsible bidder meeting all specifications and requirements. Factors beyond monetary bid, such as capability and compliance, are considered.

Qualified suppliers are invited to submit bids. Bidders must be capable of performing the contract and meeting OPS's needs and requirements.

If a contractor fails or refuses to perform the contract according to its terms, OPS may terminate the contract and seek additional costs incurred in obtaining substitute products or services.

If required by the bid documents, bidders must submit product samples with their bid submission. Timely delivery of samples to OPS is the responsibility of the bidder.

Failure to comply with bid instructions, attempting to communicate with OPS personnel outside of authorized channels, or submitting bids with modified terms and conditions may result in disqualification.

Proposals must be received on or before June 30, 2026, by the close of business. interested vendors should provide their proposal on or before june 30, 2026 by the close of business.

All invoicing must occur within 30 days and contain a purchase order number. Invoices should include storm date, accumulated inches, time by vendor, and totals of product used. All invoicing must occur within 30 days and contain a purchase order number issued by the purchasing office.

Qualified proposals will be evaluated based on the relative merits of the vendors qualifications and factors such as: lowest and best quote, most advantageous to South Kingstown Public Schools, quality of services offered, the general reputation and performance capabilities of the vendor, the substantial conformity with the specifications and other conditions set forth in the proposal, and such other factors deemed pertinent by South Kingstown Public Schools. Qualified proposals will be evaluated based on the relative merits of the vendors qualifications and factors such as: lowest and best quote

Vendors must provide proof of workers compensation, comprehensive general liability, and automobile liability, along with 3 references, preferably from other schools or municipal accounts. Proof of workers compensation, comprehensive general liability, and automobile liability. 3 references: include other schools or municipal accounts, if possible.

In case of default by the vendor, South Kingstown Public Schools may procure services from other sources and hold the vendor responsible for any excess cost. Default is defined as being nonresponsive when called for services. In case of default by the vendor south kingstown public schools may procure services from other sources and hold the vendor responsible for any excess cost occasioned thereby.

Default is defined as being nonresponsive when called for services, which may lead to the school procuring services from other sources and holding the vendor responsible for excess costs. Default is defined as being nonresponsive when called for services.