The City of Southfield is seeking proposals for a two-year contract for event rental supplies and labor services, with options for two one-year extensions. Services include delivery, installation, and dismantling of items such as tables, chairs, tents, lighting, and fencing. Bids must be submitted electronically by July 22, 2026, via www. ***. *. * are due by July 7, 2026, to ***@***. *. * contract requires proof of insurance and adherence to specific qualifications, including at least 5 years in business and a capacity to meet the city's needs. Evaluation will be based on equipment condition, submittal information, and price. Bidders must not contact city staff outside of the designated point of contact during the solicitation process.
Bids must be electronically uploaded to the MITN website by the due date and time of July 22, 2026. Delivery of goods and services will be made within days after receipt of order.
Payment will be made within thirty (30) days of receipt of an accurate invoice. The city may withhold payments pending the results of any audit.
The contractor shall guarantee and reexecute at its sole expense any work that is faulty or defective, fails to conform to the contract, or fails to conform to inspections, tests, or approvals conducted by the city.
Proposals will be evaluated based on the condition and appearance of the equipment, information listed under the submittal requirements section, and price.
Companies must have been in business at least 5 years under the same company name, have contracts for similar services with at least 3 organizations, and possess sufficient capacity (inventory, equipment, personnel) to meet the city's needs.
For failure to deliver or perform according to the accepted bid, the city may consider the contractor in default, purchase goods/services on the open market, and charge additional costs to the contractor. Failure to enter into a contract within ten working days may result in forfeiture of deposit.
Bidders will be held to have familiarized themselves with the conditions under which they will be expected to perform. No additional fees will be allowed for failure to inspect.
Contacting city staff outside the designated point of contact during the solicitation process may lead to nullification of results, dismissal of the submission, or the contacted party being required to recuse themselves from consideration.
