Project involves replacing emergency generators and electrical infrastructure at two Dallas County facilities. Bidders must include all costs in their proposal. Texas state laws regarding boycotting Israel, conflict of interest, and disclosure of interested parties (Form ****) apply. Bidders must comply with Title VI assurances. Pre-award surveys may be conducted. Award will be based on factors including unit price, total bid price, delivery date, sample testing, and vendor past performance. Invoices must be submitted to the Dallas County Auditors Office with specific required information. Payment is made upon receipt and acceptance of services/goods and a valid invoice. Samples may be required for testing. The contract is non-exclusive. Vendors are prohibited from hiring former county employees involved in contract management within twelve months of their departure. Protests must be submitted in writing to the Purchasing Director within five business days of awareness of the issue or before contract award. Failure to comply with contract terms can lead to termination and potential disbarment from future solicitations.
Payment will be made upon receipt and acceptance by the county of completed services, goods and/or products ordered and receipt of a valid invoice, in accordance with the Texas Government Code, chapter 2251. The county will incur no penalty for late payment if payment is made within thirty 30 or fewer days from the statement if there is an uncontested billing.
The bid award shall be based on, but not necessarily limited to, the following factors: unit price, total bid price, delivery date, results of testing samples, special needs and requirements of Dallas County, Dallas County's experience with products bid, vendors past performance record with Dallas County, Dallas County's evaluation of vendors ability, estimated costs for supplies, maintenance, etc. , estimated surplus value, and small business enterprise completed forms. Dallas County shall award this contract to the responsive bidders offering the lowest and best bid.
In the event the contract is prematurely terminated due to default, nonperformance and/or withdrawal by the contractor, Dallas County reserves the right to seek monetary restitution to include but not limited to withholding of monies owed from the contractor to cover costs for interim services and/or to cover the difference of a higher cost difference between termination vendors rate and new companys rate beginning the date of vendors termination through the contract expiration date.
After bid opening and before award, county may perform a preaward survey of the bidders facilities and equipment to be used in the performance of work under this solicitation. Bidder agrees to allow all reasonable requests for inspection of his or her facilities.
Upon request by Dallas County, bidders agree to furnish samples and/or demonstrations of products bid, as applicable. Any product that fails testing shall be considered sufficient reason to reject the bid or product.
Protests must be timely raised all claims and describe the evidence supporting those claims with specificity. Any claims that are not timely raised may be deemed waived. Protests must be sent by mail or email to the Dallas County Purchasing Director no later than a five 5 business days after the date that the protesting vendor knew or should have known of the facts giving rise to the protest, or b before the contract is awarded, if the vendor is aware of the facts giving rise to the protest prior to the contract award, whichever is earlier.
In the best interest of the county, as determined by the Dallas County Commissioners Court, any bidder/proposer who is currently involved, either directly or indirectly, with any litigation against or involving Dallas County may be disqualified and/or not considered for an award. Vendors terminated for nonperformance will be disbarred from award consideration on future county solicitation for a period of not less than thirteen 13 months.
