Coal Government Bids & RFPs

The bid closing date is May 14th, 2026, with all bids to be received by 2:30 p. m.

The bid notice states that after completion, the vendor will send a detailed invoice to the district for payment. Progress payments may be applied for once segments of the work have been completed, and all payments will follow the satisfactory completion of work including full documentation in a timely manner.

The bid notice states that the successful vendor shall provide a one-year warranty for all workmanship.

The bid notice states that proposals will be reviewed and considered on the basis of lowest responsible proposal meeting the scope of work for each base bid identified on the bid form. Purchase orders will be the form of agreement and will be awarded to the lowest responsible bidders whose evaluation by the owner indicates to the owner that an award is in the best interest of the district.

The bid notice requires that the contractor must be in the business of testing, inspecting, and servicing fire alarm systems and provide evidence of qualifications, sufficient means, and sufficient reference. The contractor must provide personnel that are factory rated NICET 2 for testing and NICET 4 for programming.

The bid notice outlines deficiency notices, stating that if the contractor fails to perform inspection, testing, preventive maintenance, and/or minor repair by the specified time period, this constitutes a deficiency. If the contractor fails to correct a deficiency within 48 hours, this constitutes another deficiency. An accumulation of three written deficiencies during the total period of the contract shall result in a contract termination for cause.

The bid notice indicates that the contractor is responsible for visiting the sites and becoming familiar with all existing conditions, the location of the equipment, and the general routine of the facility prior to submitting a bid. Site visitations can be arranged by contacting Keith Karstens.

The bid notice states that no addenda will be issued later than three days prior to the date for receipt of bids.

The bid notice states that all questions must be submitted via email no later than 6 May 2026, 02:00 PM MDT. all questions must be submitted via email no later than 6 may 2026, 02:00 pm mdt

The bid notice states that submittals are due no later than the date and time posted, and CPS Energy reserves the right to reject late submittals.