This is a Request for Proposal (RFP) for the procurement of electromagnet belt separators and associated DC power supplies for the McDuffie Coal Terminal facility. Offers must be submitted by May 11, 2026, at 10:00 AM Central Time. The award is anticipated on or about May 22, 2026. Proposals should include technical data sheets, full load amperage for power supplies, confirmation of compliance with specifications, manufacturing and delivery lead times, completed pricing schedules, spare parts recommendations, warranty terms, past performance references, and any exceptions to specifications. The contract type will be firm fixed price, one-time equipment procurement. Payment terms are Net 30 days upon delivery and acceptance of all equipment. The delivery location is **** Ezra Trice Blvd, Mobile, AL **** are also required to provide pricing for an optional spare electromagnet belt unit or a universal spare parts kit.
The closing date and time for receipt of offers is May 11, 2026, at 10:00 AM Central Time.
Payment shall be made upon delivery and acceptance of all equipment, with Net 30 days terms.
Contractor expressly warrants that the products and/or services furnished hereunder shall be free from defects in material, workmanship, and design, and shall be according to the best applicable industry standard practices. The materials used shall be new, unless otherwise specified, and of first-class quality. Contractor shall promptly repair, modify or replace the products and/or work found to be defective within twenty-four (24) months from the date of APA's final acceptance. Any repaired, modified or replaced products and/or work shall be additionally warranted for a period of twelve (12) months after completion of such repair, modification or replacement.
The APA will award a contract resulting from this solicitation to the responsible offeror whose written technical and pricing proposal offer conforming to the solicitation will be most advantageous to the Alabama Port Authority, price and other factors considered. The following factors shall be used to evaluate offers: Technical conformance to specifications, past performance, delivery schedule and price. Technical, past performance, and delivery schedule when combined, are equal in importance in terms of the technical selection criteria.
Offerors are requested to submit a proposal utilizing their typical standard competitive proposal format, documenting their scope specific technical design capabilities, manufacturing expertise, and past performance track record on similar project requirements of this type and condition.
Liquidated damages shall apply in the event contractor fails to timely deliver the products and/or fails to timely achieve final acceptance of the services. Liquidated damages shall be calculated at a rate of **** per calendar day, but total liquidated damages shall not exceed 10% of the total contract value.
When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers.
