This is a rebid for fire alarm system inspection services for Moline Coal Valley School District No. 40. Sealed bids are due by 2:30 p. m. on May 14th, 2026. Specifications can be obtained by emailing ***@***. *. * must be qualified to inspect fire alarm systems and provide factory-rated personnel. The contract period is from July 2026 to June 30, 2029. Bids will be reviewed on the basis of the lowest responsible proposal. A one-year warranty for all workmanship is required. The successful vendor must comply with all applicable laws and regulations, including the Illinois Human Rights Act and sexual harassment prevention policies. Deficiency notices may result in contract termination if not corrected within 48 hours, with three deficiencies leading to termination for cause.
The bid closing date is May 14th, 2026, with all bids to be received by 2:30 p. m.
The bid notice states that after completion, the vendor will send a detailed invoice to the district for payment. Progress payments may be applied for once segments of the work have been completed, and all payments will follow the satisfactory completion of work including full documentation in a timely manner.
The bid notice states that the successful vendor shall provide a one-year warranty for all workmanship.
The bid notice states that proposals will be reviewed and considered on the basis of lowest responsible proposal meeting the scope of work for each base bid identified on the bid form. Purchase orders will be the form of agreement and will be awarded to the lowest responsible bidders whose evaluation by the owner indicates to the owner that an award is in the best interest of the district.
The bid notice requires that the contractor must be in the business of testing, inspecting, and servicing fire alarm systems and provide evidence of qualifications, sufficient means, and sufficient reference. The contractor must provide personnel that are factory rated NICET 2 for testing and NICET 4 for programming.
The bid notice outlines deficiency notices, stating that if the contractor fails to perform inspection, testing, preventive maintenance, and/or minor repair by the specified time period, this constitutes a deficiency. If the contractor fails to correct a deficiency within 48 hours, this constitutes another deficiency. An accumulation of three written deficiencies during the total period of the contract shall result in a contract termination for cause.
The bid notice indicates that the contractor is responsible for visiting the sites and becoming familiar with all existing conditions, the location of the equipment, and the general routine of the facility prior to submitting a bid. Site visitations can be arranged by contacting Keith Karstens.
The bid notice states that no addenda will be issued later than three days prior to the date for receipt of bids.
