Invitation for Bid (IFB) for workwear. Submissions accepted via Ionwave or hard copy. Questions deadline: August 19, 2026, 2:00 PM CT. Response deadline: August 26, 2026, 2:00 PM CT. Public opening on August 26, 2026, at 3:00 PM CST. Contract term is one year, with four one-year renewal options. Bidders must provide a proposal detailing how they meet the scope of work and minimum requirements. Three reference letters are required. Sample sizing for clothing orders is requested. Vendors must be registered in Texas.
Respondents must not wait until minutes before the due date and time to submit proposals, as the submittal process may take significant time. Delivery shall be made during the hours of 8:00 am to 3:00 pm CST unless prior approval for afterhours delivery has been obtained. Delivery shall be made during the hours of 8:00 am to 3:00 pm CST unless prior approval for afterhours delivery has been obtained from the city.
The city's invoice processing typically requires thirty days after receipt of invoices, materials, or services. It is the intention of the city of denton to make payment within thirty days after receipt of valid invoices for which items or services have been received unless unusual circumstances arise.
The contractor shall provide a warranty that is standard in the industry. The contractor shall provide a warranty that is standard in the industry.
The city reserves the right to award a contract or contracts to various respondents by line item, sections, or by entire proposal whichever is most advantageous, or provides the best value to the city. The city reserves the right to award a contract or contracts to various respondents by line item, sections, or by entire proposal whichever is most advantageous, or provides the best value to the city.
Firms must have at least three years of experience providing similar products or services and offer a full-service online catalog with detailed product descriptions, images, specifications, sizes available, and prices. three years experience providing similar products or services and offer a fullservice online catalog with detailed product descriptions, images, specifications, sizes available, and prices.
The contractor shall incur contractual payment losses for performance that falls short of specified performance standards. A one percent fee will be assessed each month for not meeting one performance standard, and two percent for two or more. The contractor shall be assessed a one 1 percent fee each month when any one of the performance standards outlined above are not met in full.
Respondents must make samples available upon request by the city of Denton prior to award with no costs to the city. Respondents must make samples available upon request by the city of denton prior to award with no costs to the city.
Protests must be filed not less than five working days before the solicitation due date for improprieties apparent before the due date. In all other cases, protests shall be filed within five days of notice of intent to award or prior to the award date. Protests based upon alleged improprieties in a solicitation that are apparent before the solicitation due date shall be filed not less than five 5 working days before the solicitation due date.
Submissions that do not clearly outline all qualifications may be disqualified. Unauthorized communications with city staff or officials other than the purchasing manager may also result in disqualification. Any submissions that do not clearly outline all qualifications may be disqualified.
