This Request for Proposals (RFP) from the Christina School District seeks sealed proposals for School Culture and Climate Staff. The contract will be for a three-year term, beginning July 1, 2026, with potential for two one-year renewals. Proposals must be submitted by May 20, 2026, at 2:00 PM EST. Key dates include a public notice on April 8, 2026, a deadline for questions on April 22, 2026, and responses to questions posted by May 6, 2026. Vendors must execute the proposal reply section completely and correctly and return it in a sealed envelope. The scope of work includes providing student services support staff such as hall monitors, timeout monitors, and in-school suspension staff. Staff will require appropriate permits, a high school diploma or GED, and a minimum of three years of experience working with students. Vendors are responsible for providing weekly monitoring and supervision, ensuring staff training in de-escalation, character education, behavior modification, conflict mediation, and redirection. Vendors must also provide weekly electronic updates on student progress, conduct school-wide training in their behavior intervention model, and track service delivery. Additional requirements include a criminal background check, PPD test documentation, child protection registry clearance, and favorable drug screen test results. Proposals must follow a specific format, including a cover letter, table of contents, detailed description of services, and completed attachments. The bid bond and performance bond requirements have been waived. One paper copy and one electronic copy on a USB flash drive are required for submission. Prices quoted must remain fixed and binding through June 30, 2027. The evaluation criteria include experience of vendor/staff and expertise (35%), stability of staff (10%), capacity to meet requirements (45%), and cost (hourly rate per employee) (10%).
The deadline for receipt of proposals is May 20, 2026, at 2:00 PM EST. Proposals must be mailed to Christina School District, **** S. College Avenue, Newark, DE ****, Procurement Department. The bid notice states, in order for your proposal to be considered, the proposal reply section shall be executed completely and correctly and returned in a sealed envelope clearly displaying the contract number and vendor name by May 20, 2026 to respond at 2:00 pm local time to be considered.
The bid notice states, The district will generate a payment voucher upon receipt of an acceptable invoice from the vendor. and The agencies or school districts using this award will authorize and process for payment each invoice within thirty 30 days after the date of receipt of a correct invoice.
The bid notice states, The successful vendors shall be required to extend any policy guarantee usually offered to the general public, federal, state, county, or municipal governments, on material in this contract against defective material, workmanship, and performance.
The award criterion is based on a weighted scoring system: Experience of vendor/staff and expertise (35%), Stability of staff (10%), Capacity to meet requirements (45%), and Cost (hourly rate per employee) (10%). The bid notice states, Criteria Weight Experience of vendor/staff and expertise 35 Stability of staff 10 Capacity to meet requirements 45 Cost hourly rate per employee 10 Total 100.
Vendors must provide proof of insurance, demonstrate the ability to be a team player, have a high school diploma or GED, and possess a minimum of three years of experience working with students in a school setting. The bid notice states, High school diploma or ged required a minimum of 3 years of experience working with students in a school setting is required. Demonstrate the ability to be a team player and work under the daily supervision of professional school staff.
The bid notice mentions that failure to comply with state of Delaware licensing requirements may subject the organization to applicable fines and/or interest penalties. It also states, Any exception to this mandatory requirement or failure to submit complete reports, or in the format required, may result in corrective action, up to and including the possible cancellation of the award.
The bid notice states, A mandatory prebid meeting has not been established for this request for proposal. It also mentions that the committee may choose to visit existing installations of comparable systems. However, there is no explicit mention of a mandatory site visit for all bidders.
The bid notice states, Samples or brochures may be required by the agency for evaluation purposes. However, it does not explicitly state that samples are mandatory for this specific RFP.
The bid notice states, Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the designated contact, in writing, no later than ten 10 calendar days prior to the time set for opening of the proposals.
