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This RFP is for medical insurance for Cincinnati Public Schools employees, covering medical care, prescriptions, preventive services, claims support, regulatory compliance, and wellness programs. The contract term is from January 1, 2027, to December 31, 2029, with an implementation and setup period from September 14 to December 31, 2026. The district reserves the right to renew for two additional one-year terms. Proposals are to be submitted online via the electronic eBidding system. All communication must go through the purchasing department, and questions must be submitted by a specified deadline, with answers provided as addenda. Required attachments include a completed questionnaire, signed terms and conditions, confidentiality agreement, and conflict of interest form. Debarment and suspension certification is mandatory. Payment terms are net 30 after receipt of a valid invoice, with invoices due no later than 60 days after service completion. Background checks are required for employees working on school property. The district requires specific insurance coverages, including workers' compensation, employers' liability, automobile liability, and commercial general liability. Award will be based on evaluation criteria including the medical and pharmacy questionnaires, and bid lines for medical total PEPM ASO fee.
The awarded supplier will begin providing implementation services and setup on September 14 through December 31, 2026. The initial agreement term commences January 1, 2027, and ends December 31, 2029. The bid deadline for submission is April 24, 2026, at 01:00 PM ET.
The bid notice states that payment terms are net 30 after receipt of a valid and verifiable invoice. Respondents acknowledge and agree to submit invoices no later than sixty (60) days after completion of services.
The bid notice states that when evaluating the bid proposals of this RFP to determine the awarded vendor, CPS will work jointly with Mercer considering the following criteria: the bid responses will be evaluated solely on the results of the entries submitted on the a medical RFP questionnaire and b the pharmacy RFP questionnaire.
The bid notice mentions that nonfederal entities are prohibited from contracting with parties that are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by the federal department or agency, and certifies that this vendor does not appear on the excluded parties list. Failure to certify will render the bidder nonresponsive and will not be considered for award.
