Cycle Government Bids & RFPs

Proposals must be received no later than 4:00 p. m. on July 31, 2026.

The contractor shall prepare and forward weekly certified statements to the county's designated representative, detailing the exact number of meals served daily to accompany the weekly invoice.

Proposals will be evaluated based on: overall plan to provide required services (35 points), fee/pricing proposal (30 points), qualifications and experience (20 points), understanding of county's goals and objectives (10 points), and local economic development (5 points).

Each responder must provide a statement of qualifications, including company history, professional qualifications, prior experience in similar projects, demonstrated capabilities, regulatory compliance, fiscal solvency, management structure, and ability to recruit and retain staff. Resumes and at least three references for similar projects completed in the last five years are required.

If the contractor does not staff as per the agreement, the county shall be credited at a rate two times the actual rate for that staff position. This includes unfilled vacancies and positions uncovered due to sick or vacation time.

Failure to follow the proposal format may result in rejection. Nonconformance with instructions, failure to satisfy the county of the responder's qualifications, or failure to pass health and sanitation inspections can lead to issues.

Each item listed shall be awarded to the bidder providing the overall lowest qualified bid, base year and extensions considered, if applicable. Each item listed shall be awarded to the bidder providing the overall lowest qualified bid, base year and extensions considered, if applicable.

The award will be to the lowest qualified bidder. each item listed shall be awarded to the bidder providing the overall lowest qualified bid

Quotes received late will not be considered in the evaluation. quotes received late will not be considered in the evaluation.

Bids must be received no later than July 9, 2026, at 10:00 AM. Deliveries are to be made within 60 days of successful bidder's receipt of purchase order.

Credit terms will be 30 days from billing date with a 1. 5% penalty assessed from the due date. Payments will be made only after receipt and acceptance of products.

The successful bidder shall warrant that all products shall conform to the proposed specifications, drawings, descriptions, samples, and all warranties as stated in the uniform commercial code, and be free from all defects in material, workmanship and title.

Award will be made to the lowest responsible bidder meeting specifications.

Bidders must have successfully provided similar products, be able to comply with the delivery schedule, be otherwise qualified and eligible, document five or more years in business, and include at least three customer references.

If the successful bidder does not deliver within the time period indicated, the BOCES may purchase elsewhere and charge back any increase to the successful bidder. A 1. 5% penalty will be assessed from the due date for late payments.

Vendor agrees to supply, upon request, representative samples of the items bid prior to the award of the contract.

Bid protests concerning a disqualification, pending or awarded contract must be postmarked by the protesting party within ten 10 business days from the date of the notice of disqualification or notice of awarded contract.

Any one or more of the following may be considered sufficient for disqualification: evidence of collusion, failure to satisfy submittal requirements, lack of responsibility, default or termination of other contracts, illegible or vague bids, or other causes deemed appropriate.

Quotes are due by 11:59 PM EST on June 15, 2026.

Invoices shall be submitted through the Wide Area Workflow (WAWF) system. All invoices shall be submitted through the wide are workflow wawf system. No other means of invoice acceptance or contract payment are allowed under this contract.

Award will be made based on the best overall quote that is determined to provide the greatest assessed value to the government, with appropriate consideration given to the four evaluation factors: a technical proposal, b project organization and staffing, c experience, and d price.

Offerors are required to have an active registration in the System for Award Management (SAM) to be considered for award.

A pre-quote site visit will be held on May 20, 2026, at 1:00 PM. All prospective contractors are encouraged to attend. A prequote site visit will be held on may 20, 2026 at 1:00 pm. All prospective contractors are encouraged to attend.

Failure to comply with Common Access Card (CAC) procedures may result in immediate work stoppage, disapproval of invoices, withholding of final payment, or documentation of noncompliance in the Contractor Performance Assessment Reporting System (CPARS).

The period of performance is a 12-month billing cycle after contract award. The period of performance is a 12 month billing cycle after contract award.

All payments will be made through Enbridge Ohio Gas. All payments will be made through enbridge ohio gas.

The government's intent is to award a single contract to the lowest price, technically acceptable offer that must meet all unique requirements. he governments intent is to award a single contract between the government and the contractor, to the lowest price, technically acceptable offer must meet all unique requirements.

Offerors must be certified with the Public Utilities Commission of Ohio (PUCO) as natural gas generators, have active and accurate company information in the System for Award Management (SAM), and complete reps and certs in SAM. o offerors your company shall be certified with the public utilities commission of ohio puco and o only offerors certified with puco as natural gas generation will be considered and o offerors shall certify and company information is active and accurate in the system for award management sam and o reps and certs must be complete in sam.

Failure to meet all four unique requirements will result in disqualification. All four 4 unique requirements must be met to be considered.