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This is a public tender notice from Steuben County, New York, for secure, safe, and economical transportation services for preschool children with special needs. The services are required for the summer school session (July-August 2026) and the regular school session (September 2026-June 2027). Bids must be submitted on prepared forms and will be received until 1:30 PM local time on Thursday, May 14, 2026, at which time they will be publicly opened. Specifications, proposal forms, and general bid provisions are available at the Purchasing Department, 3 East Pulteney Square, Bath, New York ****, or on the Steuben County website (www. ***. *. *). Bidders are responsible for ensuring timely acquisition of bid documents. Questions must be submitted in writing to ***@***. *. * no later than seven days before the bid opening. The award will be made to the lowest responsible contractor based on the rate per child per day, all-inclusive. Contractors must comply with all New York State regulations for motor vehicles, pupil transportation, and handicapped pupil transportation. Vehicles must be New York State inspected and in good mechanical condition, equipped with necessary features for special needs children, such as wheelchair lifts or ramps. Drivers must possess a Class E license and a valid contract carrier permit. A bus monitor is required on all routes, and their cost must be included in the rate per child per day. The contract term is for the summer session and the regular school year. Bids must be submitted in a sealed opaque envelope marked with the contractor's name and address and the bid designation. Facsimile or electronically transmitted bids are not acceptable.
The bid opening date is Thursday, May 14, 2026, at 1:30 PM local time. Bids must be received by this time to be considered.
Payment will be made monthly on a per diem basis for previous months' services provided, upon submission of a completed claim voucher and invoice specifying exact dates, cost per child per day, and attendance records.
The bid will be awarded to the lowest responsible contractor based on the rate per child per day, all-inclusive.
The county may investigate the contractor's qualifications and ability to perform the work. Bidders must submit references for preschool transportation services provided in the past two years.
If a contractor does not adhere to the specifications for any reason other than acts of God, they shall be assessed liquidated damages in the amount of **** per day for each day of non-performance.
The bid documents state that bidders should examine the site and location where the work is to be performed, but a formal site visit is not explicitly mentioned as mandatory or optional.
