Prism Government Bids & RFPs

payment terms: net 30 days

warranty: write in the number of days for delivery from receipt of po

method of award: best value

penalty payment of 1 per month

site visit or any other information session if indicated

deadline for written questions sent via ****

submission of multiple bids will result in disqualification of both bids

Vendors must submit a current OEM authorization letter from Baxter/Vantive and OEM issued technician certifications. Missing documentation will result in an automatic not capable determination.

Responses missing OEM authorization or technician certification will not be evaluated. Responses missing oem authorization or technician certification will not be evaluated.

Delivery is required within 239 days after order (ADO), as stated: deliver to: by: **** days ado.

All responsible sources may submit a quote, as stated: all responsible sources may submit a quote which, if timely received, shall be considered.

Quotes must be submitted electronically and timely, as stated: quotes must be submitted electronically and if timely received, shall be considered.

Proposals must be submitted electronically by 2:00 p. m. local time on Thursday, November 12, 2026. The deadline for questions is November 4, 2026 at 4:00 p. m. As stated: electronic proposal submittal deadline @2:00 p. m. november 12, 2026.

The city will pay invoices no later than 60 calendar days after submittal and approval. As stated: city shall pay consultant no later than sixty 60 calendar days after the date of submittal of an invoice for completed tasks and approval of the invoice by city staff.

Selection is based on evaluation criteria including relevant defense experience, public entity familiarity, attorney qualifications, PRISM compliance ability, cost-effectiveness, and references. As stated: soqs will be evaluated according to each scoring criteria. the final maximum score for any category is one hundred 100 points.

Firms must have active membership in the California State Bar and at least 5 years of defense litigation experience. As stated: active membership in good standing with the state bar of california and minimum five 5 years of defense litigation experience relevant to the requested practice areas.

Failure to comply with PRISM requirements may result in termination of assignment and removal from the panel. As stated: failure to comply with prism requirements may result in termination of assignment and removal from the qualified panel.

Protests of the award must be made within 5 working days after the proposal due date. As stated: a protest of the award must be made immediately, and in no event later than five 5 working days after the close of the proposal due date and time.

Proposals may be rejected for irregularities, incomplete bids, or failure to include required forms. As stated: proposals may be rejected if they show any alterations of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind.

Proposals must be fully uploaded and submitted in the portal before 2:00 p. m. MT on Tuesday, November 3, 2026. The portal clock governs. A proposal that is in progress at the deadline is late. Late proposals will not be accepted or evaluated.

The apparent successful proposer is the responsible firm with the highest final score. Final score = phase 1 score × 60% + phase 2 score × 40%.

The firm is a current Workday-certified partner authorized to provide post-production application management services (AMS), in good standing, as of the proposal due date.

Violation of this notice may result in disqualification. Any rate, hourly fee, or cost figure appearing in the technical envelope may render the proposal nonresponsive.