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This is an invitation for bids for the **** MSU Enrollment Marketing Printing Job. Bidders must be the company doing the work and cannot be brokers. If the respondent has not previously provided printing services to MSU, three references of similar size and scope must be provided. Within 72 hours of receiving print-ready files, bidders must provide one set of digital and Epson proofs, with a second set provided within 36 hours if changes are required. Up to two MSU staff members should be allowed onsite for press checks with a minimum of 36-hour notice. All printing must occur at one site within a 200-mile radius of Starkville, MS. Finished products must be scratch-resistant, without smearing, and consistently match MSU's maroon color standards. Bidders must provide three samples of similar printing work. Pricing should be provided per unit, with specific fields to be filled in the attached spreadsheet. MSU will be charged based on the number of pieces printed/mailed. The respondent is responsible for printing, fulfilling, and mailing all materials listed in the print and fulfill tab. Print-ready files will be submitted 14 days before the mailing date, and the printer must complete printing, fulfillment, sorting, and mailing within that 14-day period. Materials for mail managers must be received by July 1, 2026, for the first print run and October 1, 2026, for the second print run. Fonts may need to be purchased. All items must be shipped boxed/bulk with quantities and item names labeled on the exterior, with a sample of each item taped to the exterior. Certain pieces must be boxed to not exceed 35 pounds. The final quote should include additional charges for color correction and/or shipping. A contract for postage charges is required. MSU may pay invoices in any preferred format without additional charge. Invoices must be submitted as a 2-page PDF, with printing charges on page 1 and postage charges on page 2, including piece, piece name, mailing date, quantity, and total cost.
The bid notice states that mail managers must receive all material no later than July 1, 2026, for the first print run, and October 1, 2026, for the second print run. Additionally, the printer is required to print, fulfill, sort, and mail within 14 days of receiving print-ready files and mailing recipient lists to meet MSU's deadlines.
The bid notice states that MSU retains the right to pay invoices in any preferred format, including card payment, check payment, ACH payment, via email, via phone, or via mail, with no additional charge for payment method.
The bid notice states that he respondent of this bid must be the company doing the work and if the respondent of this bid has not previously provided printing services to the office of undergraduate admissions. . . three references must be provided universitycompany name and contact information. The references must be of similar size and scope to this job.
The bid notice states that up to two staff members of the enrollment marketing team at MSU or otherwise designated representatives should be given the opportunity to be onsite for press checks therefore, a minimum of a 36hour notice must be provided before press runs begin.
The bid notice states that all items must be shipped boxedbulk with quantities and the name of the item labeled on the exterior of each box, with a sample of each item taped to the exterior of each box. It also requires bidders to please provide three samples of similar printing work along with the bid.
