The Garland Independent School District (GISD) is seeking proposals for school photography and graduation services. Proposals must be submitted electronically through the Oracle iSupplier module or by paper, with the envelope marked with RFP, time, and due date. The deadline for submission is March 24, 2026, at 10:30 AM CDT. Clarifications can be directed to Alicia Lopez, Buyer, at ***@***. *. * must be submitted by email to ***@***. *. * and ***@***. *. * no later than March 6, 2026, at 12:00 PM CDT. Addenda will be posted by March 10, 2026, at 4:00 PM CDT. The contract term is from May 1, 2026, or the date of award, through May 30, 2027, with annual renewals for four years unless canceled. The estimated annual value of the contract is $130,000. The district reserves the right to accept or reject any or all proposals and to award to a single or multiple vendors. The district requires vendors to implement and maintain administrative, physical, and technical safeguards to protect the confidentiality, integrity, and availability of district data, including student and staff personally identifiable information (PII), in compliance with all applicable federal and Texas law. Vendors must also comply with the Texas Education Code Chapter **** regarding criminal history checks for employees. The district requires vendors to utilize an online collaboration module. Failure to provide the required data may negatively affect the consideration of your proposal.
The deadline for submission is March 24, 2026, at 10:30 AM CDT. Please submit proposal no later than 10: 30a. m. cdt, march 24, 2026
Payment will be made within 30 days after the later of, receipt of goodsservices and a properly submitted invoice. payment will be made within 30 days after the later of, receipt of goodsservices and a properly submitted invoice.
The evaluation criteria include purchase price, vendor reputation, quality of goods/services, the extent to which the goods or services meet the districts needs, and the vendors past relationship with the district. Evaluation criteria max points 1 purchase price 40 2 the reputation of the vendor and the vendors goods or 15 services 3 good references for a similar size and scope for k12 customers 15 points 2 good references for a similar size and scope for k12 customers 7 points 1 good reference for a similar size and scope for k12 customers 3 points 0 good references for a similar size and scope for k12 customers 0 points 3 the quality of the vendors goods or services 20 supplier has a representative that can be on campus within 1 day 20 points supplier has a representative that can be on campus within 2 3 days 15 points supplier has a representative that can be on campus within 4 days 5 points supplier does not have a representative to meet on campus 0 points 4 the extent to which the goods or services meet the districts 25 needs suppliers response to this rfp meets the specifications requirements 25 points 5 the vendors past relationship with the district or a district 0 similar in size 6 the impact on the ability of the district to comply with laws 0 and rules relating to historically underutilized business. 7 the total longterm cost to the district to acquire the vendors 0 goods and services. 8 for a contract for goods and services, other than goods and 0 services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendors ultimate parent company or majority owner: a. has its principal place of business in this state b. employs at least 500 persons in this state maximum total points 100
For Option 1 (photography), suppliers must have a minimum of two years of photography experience in a school district setting. For Option 2 (graduation services), suppliers must have a minimum of two years of graduation service experience. For Option 3 (graduation commencement pictures/video), suppliers must have a minimum of two years of graduation service experience. minimum requirements: supplier shall have a minimum of two 2 years photography experience in a school district setting. supplier shall be able to deliver all caps, gowns, rings, etc. , to the appropriate location. supplier shall provide information for parentsschools to order or pickup items i. e. , office, online, contact representative. supplier shall have a minimum of two 2 years graduation service experience. supplier shall be able to accommodate graduation services for all gisd high school graduations including summer graduations. supplier must have experience in providing graduation services for a minimum of 400 students. supplier shall be able to provide two 2 backdrops and photo station for backstage. supplier shall have a minimum of two 2 years graduation service experience. supplier shall be able to accommodate graduation services for all gisd high school graduations including summer graduations. supplier must have experience in providing graduation services for a minimum of 400 students.
Questions must be submitted by email to ***@***. *. * and ***@***. *. * no later than March 6, 2026, at 12:00 PM CDT. submitting questions suppliers finding errors, requests for additional information, omissions, or corrections shall contact the purchasing department questions by submitting an email to ***@***. *. * and a copy to ***@***. *. * no later than march 6, 2026 at 12: 00p. m. cdt.
The estimated annual value of this contract is $130,000. he estimated annual value of this contract is 130, 000 however, this value reflects the gisdsestimated current requirements for one year or time frame as otherwise specified.
