Host Government Bids & RFPs

Proposals must be delivered in a sealed envelope prior to the solicitation opening date and time. Responses must be delivered in a sealed envelope to the address below prior to the solicitation opening date and time.

Vendors must provide three references for contracts of similar size in the last five years. Please list three references that your firm has satisfactorily completed or currently maintained three (3) contracts of similar size in the last five (5) years.

Disputes regarding contract award must be submitted in writing within seven days of award. All disputes related to the award of this contract must be submitted in writing to the roane county purchasing department within seven (7) days of the award date.

Failure to meet mandatory requirements may result in disqualification. Failure to meet any such requirement may result in the proposal being deemed nonresponsive and subject to disqualification.

Final delivery of digital orthoimagery and all related deliverables is required no later than 1 August 2027, as stated: final delivery digital orthoimagery and all related deliverables no later than 1 august 2027.

Payments are made via direct deposit through ACH, and vendors must submit invoices with four components including formal invoice, written quotation, written authorization, and materials purchase orders if applicable. The text states: the county of kane requests all payments being made to vendors be done as direct deposits through an automated clearing house ach.

Vendor warrants goods and services conform to solicitation terms and are free from defects. The text states: vendor warrants that all goods and services furnished hereunder will conform in all respects to the terms of the solicitation. . . and that they will be free from latent and patent defects in materials, workmanship and title.

Award is based on lowest responsive responsible bidder meeting specifications. The text states: it is the intention of kane county to make a single award to the most responsive and responsible bidder providing the lowest pricing meeting the specifications and contract requirements.

Bidders must not be barred from bidding and must not be on debarment lists. The text states: by signing this bid, the bidder hereby certifies that they are not barred from bidding on this contract as a result of a violation of article 33e, public contracts of the illinois criminal code.

Late bids are rejected and returned unopened. The text states: bids received after the submittal time will be rejected and returned unopened to the sender.

Questions or requests for information must be directed to the purchasing office no later than November 3rd, 2026, at 10:00 a. m. The text states: all questions or requests for information pertaining to this bid andor the scope of services should be directed to the purchasing office as listed on the cover sheet, no later than november 3rd, 2026, at 10: 00 a. m.

Failure to comply with submission requirements may result in rejection. The text states: bids submitted in any other manner, or which fail to furnish all information or certificates required, may be summarily rejected.