Pod Government Bids & RFPs

Proposals must be submitted electronically through the Rocky Mountain e-Purchasing System BidNet no later than August 27, 2026, 2:00 PM local time.

Payment shall be subject to City's prompt payment ordinance (****, et seq. ) after City accepts the goods/services.

Vendor warrants that all goods furnished are free from defects in workmanship and materials, are merchantable, and fit for their intended purposes. For goods becoming defective within 12 months of receipt, vendor shall remedy defects or replace goods at no expense to the City.

Awards will be made based on pricing, response to vendor questions and requirements, other required submittals, and vendor qualifications.

Vendors may be required to submit satisfactory evidence that they have practical knowledge of the work bid upon and the necessary financial resources to perform the work.

Failure to comply with prevailing wage requirements may result in suspension or termination of the vendor's right to proceed with the work, and the vendor shall be liable for any excess costs incurred by the City.

A pre-proposal conference will be held on August 3, 2026, at 11:00 AM at the Gateway Office Building, **** Airport Boulevard, Suite A350, Denver, CO ****.

Proposals may be disqualified for failure to register with BidNet, submitting more than one proposal, offering gratuities or kickbacks, or failing to comply with background check requirements.

The City has spent approximately $15,000,000 in a 6-year period with multiple vendors. This is the analyst's best estimate and does not obligate the City to order more.

The event is scheduled for Wednesday, November 18, 2026, Thursday, November 19, 2026, or Wednesday, December 2, 2026, between the hours of 5:30 PM and 8:00 PM, including setup starting at 4:30 PM and cleanup until 8:30 PM. The event will take place between the hours of 5:30 pm and 8:00 pm including setup starting at 4:30 pm and cleanup until 8:30 pm.

Payment shall be made after county acceptance of merchandise, with the submission of a detailed invoice that must reference the purchase order number, item description, quantity and bid price. The county offers electronic funds transfer (EFT) via ACH or check. Payment shall be made after county acceptance of merchandise, with the submission of a detailed invoice that must reference the purchase order number, item description, quantity and bid price.

Awards may be made to the responsive and responsible bidders submitting the lowest priced bids. Awards may be made to the responsive and responsible bidders submitting the lowest priced bids.

Bidders must be properly registered to do business in the state of New York and furnish applicable certificates of authority/incorporation/partnership/dba, etc. with their bid. Bidders must be properly registered to do business in the state of new york and furnish applicable certificates of authorityincorporationpartnershipdba, etc. with their bid.

If a vendor fails to perform or otherwise breaches the PO terms and conditions, in addition to any other rights and remedies the county may have, vendor may be listed as nonresponsible and may be ineligible for future contract awards. If a vendor fails to perform or otherwise breaches the po terms and conditions, in addition to any other rights and remedies the county may have, vendor may be listed as nonresponsible and may be ineligible for future contract awards.

A prebid conference and site visit is mentioned as potentially being held, but specific details (location, date, time) are not provided in the excerpt. A prebid conference and site visit will be held at location on date at time, prevailing time. Attendance is strongly recommended.

Failure to respond to the RFB on any official forms included, or submitting a bid form with modifications, omissions, erasures, or being illegible, conditional, or unsigned may result in disqualification. Failure to respond to this rfb on any official forms included in this rfb may result in disqualification of a bid as nonresponsive.

The contractor shall provide a warranty of 10 years on the pods on their operability.

Bids must be received by Wednesday, August 5, 2026, at 2:00 p. m. bid deadline is august 5, 2026 at 2:00 p. m.

The town pays bills in full on or within thirty (30) days following delivery of services and receipt of bills. The town of wells, maine pays its bills in full on or within thirty 30 days following delivery of services and receipt of bills

Award will be made based on quality, conformity with specifications, purpose, delivery date, and ultimate cost. Award will be made based on the quality of the services, supplies, materials or equipment to be supplied, their conformity with specification, the purpose for which it is required, date of delivery and ultimate cost thereof to the town.

Vendors must be able to install a study pod at the library or ship parts that can be easily assembled and installed by library staff. to be eligible to bid, each vendor must be able to install a study pod at the library or ship parts that can be easily assembled and installed by library staff.

A site visit is unnecessary unless on-site installation is proposed. A site visit is unnecessary unless onsite installation is proposed.

Bids received following the deadline will be rejected. Bids received following that deadline will be rejected.

Bids are due by August 19, 2026, at 10:00 am.

County agrees to pay contractor an amount not to exceed as set forth in the exhibits. No payment in excess of that set forth in the exhibits will be made by county unless a change order authorizing such additional payment has been specifically approved by Weld County. Contractor is responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this agreement.

Contractor warrants that the work performed under this agreement will be performed in a manner consistent with the standards governing such services and the provisions of this agreement. Contractor further represents and warrants that all work shall be performed by qualified personnel in a professional manner, consistent with industry standards, and that all services will conform to applicable specifications.

Low price is the key consideration by Weld County in awarding an IFB contract.

Bidders must participate and record their presence at the pre-bid conference to be eligible to submit bids. All electrical work will be done by a qualified state licensed electrician. All plumbing work will be done by a qualified state licensed plumber.

Negligence on the part of a bidder in preparing the bid confers no right for the withdrawal of the bid after it has been awarded. If contractor fails to comply with any requirement of this provision, county may terminate this agreement for breach, and if so terminated, contractor shall be liable for actual and consequential damages.

A mandatory pre-bid conference will be held on August 4, 2026, at 10:00 am at the Weld County Jail in the front lobby located at, **** O Street Greeley, CO **** must participate and record their presence at the pre-bid conference to be eligible to submit bids.

Late or unsigned bids shall not be accepted or considered. Incomplete or nonresponsive bids will be eliminated from consideration. Failure to include any of the required items upon submittal of your bid may result in your bid being incomplete, nonresponsive, and your bid being rejected.