RFP for preventative roof maintenance including baseline surveys, infrared moisture scans, annual inspections, and minor repairs under $50,000 for multiple city facilities. Mandatory pre-proposal conference with on-time sign-in required. Proposals due November 19, 2026 at 2:00 PM Eastern. Submit online via BidNet or sealed envelope. Bid bond required if proposal is $50,000 or more. Performance and payment bonds required for work valued at $50,000 or more. Contract period is 365 calendar days. Payment within 30 days of invoice after acceptance. Warranty against defects for 30 days after completion. Site visits optional. Emergency response required 24/7 with 1-hour acknowledgement and 4-hour onsite response.
Proposals must be delivered by the official opening date and time: Thursday, November 19, 2026 at 2:00 PM Eastern. Late proposals will not be opened and will be returned unopened. Proposals submitted after the date and time set for receipt shall be considered late.
Payment is made within 30 calendar days of receipt of invoice after inspection and acceptance by the city. After acceptance by the city, payments shall be made to the contractor within thirty 30 calendar days of receipt of invoice.
The contractor shall guarantee all work against defects in workmanship for 30 days after completion. The contractor shall guarantee all work performed under the contract against any defects in workmanship. . . within a period of thirty 30 days after completion of work.
Award will be made to the responsible offeror meeting specifications and having the lowest possible cost consistent with quality and service. The award will be made. . . to the responsible offeror meeting the specifications and having the lowest possible cost consistent with the quality and service needed.
Offerors must be prepared to present evidence of similar work recently completed. All offerors must be prepared to present suitable evidence of similar work recently completed or goods supplied.
Liquidated damages are specified as na per calendar day of delay for failure to deliver or perform within the contract time. The city may also terminate for default and recover all fees, costs, claims, or damages incurred.
Site visits are allowed at the offeror's discretion. Site visits are allowed at the offerors discretion. Offerors may also request aerial views of facilities by contacting the buyer.
Clarifications must be submitted in writing not less than 3 days before the proposal opening. Clarifications requested by offerors must be in writing not less than three 3 days before date and time set for receipt of proposals.
Proposals may be declared nonresponsive if incomplete, unsigned, improperly signed, conditional, illegible, contain arithmetical errors, or irregularities. Proposals that are incomplete, unsigned, improperly signed or sealed, conditional, illegible, obscure, contain arithmetical errors. . . may be declared non responsive.