This is a public tender notice from the City of Lima, Ohio, for Janitorial Services for the Utilities Department. Bids are due by 10:00 AM on Thursday, March 19, 2026. The contract will run from April 1, 2026, to April 1, 2027, with an option for two one-year renewals. Cost increases for the 2nd and 3rd year must not exceed 3% over the previous year and require 60 days' notice. The City reserves the right to cancel and rebid if services are unsatisfactory or cost adjustments are not warranted. Subcontracting requires City approval. Bidders must be familiar with Ohio and federal laws regarding labor, workers' compensation, and insurance. Discrimination based on race, creed, or color will result in penalties, including contract cancellation. Bidders must also comply with the City of Lima's income tax ordinance, requiring withholding of 1. 5% on employees working within city limits. A personal property tax delinquency affidavit and a non-collusion affidavit are required. Bid forms and specifications are available on the City of Lima website or from the Purchasing Division. The bid must be submitted in a sealed envelope clearly marked. Failure to properly mark the envelope or complete forms correctly may result in disqualification. The City will award the contract based on the lowest and/or best bid concept.
The bid notice states that the contract will run from April 1, 2026, to April 1, 2027, with an option of two 1-year renewals.
The bid notice states that he city shall be the sole entity to determine the award of said contract which will be based on the lowest andor best bid concept.
The bid notice states that he undersigned has carefully examined the specifications, inspected the site of work, and is totally familiar with all aspects of the work. It also mentions requirements for Ohio workers' compensation and liability and property damage insurance coverage, requiring two copies of certificates of insurance policies.
The bid notice states that here shall be deducted from the amount payable to the contractor by the state or by the township, county or municipal corporation thereof, under this contract, a forfeiture of twenty-five **** dollars for each person who is discriminated against or intimidated in violation of this contract. The contract shall be canceled or terminated by the state, or by the township, county, or municipal corporation thereof, and all money to be come due hereunder may be forfeited for a second or subsequent violation of the terms of this section of the contract.
The bid notice states that he undersigned has carefully examined the specifications, inspected the site of work, and is totally familiar with all aspects of the work.
