This is a public tender notice from the State of Delaware for the supply of ultralow sulfur heating oil. The contract will be for a two-year period with the possibility of three one-year extensions. Bids must be submitted through the online bid submission portal by April 29, 2026, at 3:00 PM local time. The fuel must meet or exceed ASTM **** specifications and comply with all EPA, state environmental, and air quality regulations. Delivery is expected within 48 hours for will-call orders and highest priority for automatic delivery accounts. Pricing will be based on the OPIS wholesale rack closing benchmark report for Wilmington, DE, plus a delivery charge or discount. Various taxes will be applied. The contract is accessible to state agencies, school districts, municipalities, volunteer fire companies, and higher education entities receiving state funds. A bid bond is waived, and a performance bond is waived. Mandatory insurance requirements include commercial general liability, automotive liability, and potentially medical/professional liability or product liability. The contract award will be made to the lowest responsible and responsive bidder. Usage reports are mandatory monthly, and subcontracting reports are mandatory quarterly.
The bid submission deadline is April 29, 2026, at 3:00 PM local time. Normal deliveries are expected within 48 hours of the order date and time.
The bid notice states that agencies will authorize and process payment for each invoice within thirty (30) days after the date of receipt of a correct invoice. The contractor or vendor must accept full payment by procurement credit card and/or other electronic means at the state's option, without imposing any additional fees, costs, or conditions.
The successful bidders shall be required to extend any policy guarantee usually offered to the general public, federal, state, county, or municipal governments, on material in this contract against defective material, workmanship, and performance.
Government Support Services shall award this contract to the lowest responsible and responsive bidders who best meets the terms and conditions of the bid. The award will be made on the basis of price, product evaluation, and prior history of service and capability.
Bidders are required to fully acquaint themselves as to state procurement laws and regulations prior to submitting a bid. The submission of a bid shall be conclusive evidence that the bidder has examined the conditions, quality and quantities of the material to be furnished, and the requirements of the special provisions and the contract.
If the successful bidder fails to execute the required contract and bond within twenty days after the date of official notice of the award of the contract, its bid response guaranty shall immediately become forfeited as liquidated damages. Contractors who repeatedly allow a tank on automatic delivery to run out of fuel shall be liable for all costs incurred for the repair of the tank and associated equipment.
The bid notice does not mention any requirement for a site visit.
Samples or brochures may be required by the agency for evaluation purposes. They shall be such as to permit the agency to compare and determine if the item offered complies with the intent of the specifications.
Written questions are due no later than April 9, 2026, 3:00 PM local time.
