Tote Government Bids & RFPs

Proposals must be received by 12:00 PM local time on July 9, 2026. Deliveries are to be made between 7:00 am and 1:00 pm, Monday through Friday, excluding holidays, unless prior approval is given.

The town's policy is to pay all claims in a timely manner within the specified time. If payment is delayed, the town will take the discount when payment is made. The town will not pay any interest charges, nor refund discount amounts taken after the discount period. If this is unsatisfactory, please quote net.

Materials furnished are to be new and unused. All materials furnished or work performed are to be guaranteed free from defects. Anything found defective or not meeting specifications may be rejected and shall be made good by the contractor at his own expense.

The Town will award to the lowest responsible bidder, considering the delivered cost for the product listed per projected quantities and a review of the product specification and SDS sheets.

Respondents must be qualified. Within five days of notification, the lowest three bidders must present information and documentation to satisfy the town that the bidder possesses sufficient capital resources, skill, judgment, and experience to perform the work or deliver the material.

Failure to meet the delivery schedule as per the accepted bid may result in legal action by the Town of Amherst to recover damages.

Questions received within 5 days of the bid opening will not be responded to.

Any change in wording or interlineation by a bidder of the inquiry as published by the Town of Amherst shall be reason to reject the proposal. Failure to provide insurance in acceptable form within 14 days after notice of award may result in the vendor being declared nonresponsive.

Proposals must be submitted no later than 3:00 PM on July 31, 2026.

The county's payment terms are net thirty (30) days.

Contractor guarantees for one year from acceptance, or for a longer period stated in the solicitation, all goods, services, and construction offered. This includes a guarantee against defects in material and workmanship.

Proposals will be evaluated based on demonstrated experience (40%), ability to offer recycled materials (10%), cost (35%), MFD participation (10%), and veterans business preference (5%) for the written proposal. Interviews will also be conducted with the top three offerors.

Offerors must have a minimum of five (5) years in business and demonstrate similar experience providing novelty and promotional items. They must also have two (2) years of experience creating a https website for browsing promotional products.

Failure to complete and submit required wage requirements forms may result in the proposal being deemed unacceptable and rejected. Non-compliance with the prevailing wage law can lead to civil action by an aggrieved employee.

There will be an optional pre-submission conference at 9:00 AM on July 7, 2026, via Microsoft Teams meeting.

Protests must be delivered to the Director, Office of Procurement, within ten (10) days after the proposed contract award is publicly posted, or before the solicitation proposal submission due date and time if seeking cancellation or amendment.

Proposals submitted after the due date and time will not be accepted. Failure to be certified as a local small business prior to the bid due date and time will result in rejection. Failure to submit required wage requirements forms may also lead to rejection.

Substantial completion is expected by September 25, 2026. Fabrication and installation may continue beyond the contract award date. Substantial completion September 25, 2026

Contractors must be licensed in North Carolina and demonstrate experience in fabricating and installing custom exterior signage projects of similar size and complexity. Contractor qualifications Contractor shall be properly licensed to perform work in the state of North Carolina. Bidders shall demonstrate experience in the fabrication and installation of custom exterior signage projects of similar size and complexity.

Bidders are strongly encouraged to visit the project area and verify existing site conditions prior to submitting a bid. Bidders are strongly encouraged to visit the project area and verify existing site conditions prior to submitting a bid.

Finish and color samples are required as part of the submission. submittalso finish and color samples.

Questions regarding the bid package must be submitted in writing no later than June 18, 2026. Questions regarding the bid package shall be submitted in writing to kim hufham no later than june 18, 2026.

Incomplete submissions or submissions received after the deadline may be deemed nonresponsive and may not be considered. Incomplete submissions or submissions received after the deadline may be deemed nonresponsive and may not be considered.