Tote Government Bids & RFPs

The seller warrants that the goods furnished will conform to the specifications, drawings and descriptions listed in the bid invitation and to the samples furnished by the seller, if any. If the event of a conflict between the specifications, drawings and descriptions, the specifications shall govern. The seller warrants that the goods furnished will conform to the specifications, drawings and descriptions listed in the bid invitation and to the samples furnished by the seller, if any.

Failure to supply the required references will deem the bid as non responsive and will not be considered for award. Failure to supply the required references will deem the bid as non responsive and will not be considered for award.

Any vendor who submits a bid without attending the scheduled prebid conference does so at his own risk. Such applicant who submits a bid and does not attend the scheduled prebid conference waives any right to assert claims due to undiscovered conditions. Any vendor who submits a bid without attending the scheduled prebid conference does so at his own risk.

In the event of placement on the list between the time of bid submission and time of award, the bidder will notify the tarrant county purchasing agent. Failure to do so may result in terminating this contract for default. Failure to do so may result in terminating this contract for default.

Proposals must be received by July 13, 2026, by 2:00 PM local time EST. Deliveries of items weighing 70 pounds or less are to be made to the FCPS warehouse between 7:00 a. m. - 12:00 p. m. and 12:30 p. m. - 2:30 p. m. local time, excluding weekends and holidays, unless a different location is specified on the purchase order. All shipments are to be f. o. b. destination.

Payments for bid items are normally approved at the board's regularly scheduled meeting on the fourth Monday of most months, provided bid items and invoices are received by the first Monday of the month. Payments may be made earlier to take advantage of cash discounts if advantageous to FCPS. Offeror may terminate the contract if FCPS fails to meet the specified payment terms.

The RFP shall be awarded to responsible and responsive offerors providing the best value. Criteria include cost proposal (sample pricing, discount) and technical proposal (reputation, meeting needs, references, experience, vendor location, variety of items offered). In determining the best value the following criteria shall be considered: points criteria 500 cost proposal sample pricing discount 500 technical proposal reputation of vendor and vendors goods and services the extent to which the goods and services meet the districts needs references and experience vendor location variety of items offered

Vendors must have a large inventory of items in their catalog or store. They should not require deposits. Vendors with a small inventory or sole source/specialty items may not be considered. A minimum of 3 school district references is required. Vendor must have a large inventory of items in catalog or in store that meets the districts needs.

Protests must be submitted in writing within 14 days after the aggrieved person knows or should have known of the facts giving rise to the protest. The protest shall be submitted in writing, within 14 days after such aggrieved person knows, or should have known, of the facts giving rise thereto.

Proposals may be rejected if they are late, unless specific conditions are met. Failure to provide documentation supporting resident bidder status upon request can lead to disqualification. Submitting proposals on company forms may result in rejection. Proposals submitted on company forms may be rejected.

Bids will be accepted until 2:00 p. m. on Monday, June 22, 2026.

The city shall make payment within thirty (30) days after delivery of any purchase made under the terms of this contract, acceptance, and proper invoice of same is submitted and approved by the proper authority in each community.

Any product supplied which is found to have a quality control problem, shall be warranted by the supplier and/or manufacturer for the damages or other problems resulting from use of the product. If in the opinion of the city, items delivered are found to be imperfect or of a grade inferior to that set forth in the specification or are found to be deficient against any other standard set forth in the contract, they will be rejected and must be replaced without expense to the city.

No proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the city upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to said city, or had failed to perform faithfully any previous contract with the city of Greenfield.

The acceptance of a bid will bind the successful bidder to execute the contract and to be responsible for liquidated damages as hereinbefore provided.

Samples of the delivered product may be taken by city during delivery. Should the results of testing on these samples indicate that the chemical does not comply with the above specifications the material will not be accepted by the city.

To receive consideration, such questions [regarding interpretation of contract documents] shall be submitted in writing at least five working days prior to the date of receipt of proposals.

Failure or neglect to execute a contract within the said period of fifteen (15) days shall constitute a breach of the agreement affected by the acceptance of the bid. The city shall then go to the next lowest bidder to execute a contract.