The bid is for culinary equipment for the New Castle County VoTech Hodgson Vocational Technical High School. Bids must be submitted by March 31, 2026, at 4:00 PM local time. The bid includes various equipment such as ice cream machines, vacuum sealers, and stand mixers. Bidders must submit two paper copies and one electronic copy on a USB flash drive. The contract period is for one year from March 31, 2026, through March 31, 2027, with the possibility of three one-year extensions. The state reserves the right to advertise a supplemental solicitation during the term of the agreement if deemed in the best interest of the state. The successful vendor must provide a state of Delaware business license or initiate the application process. The successful vendor shall be responsible for all products and services as required by this ITB whether or not the vendor or its subcontractor provided final fulfillment of the order. Subcontractors, if any, shall be clearly identified in the vendors bid by completing attachment d, and are subject the approval and acceptance of new castle county votech school district.
The bid states that bids are due by march 31, 2026 at 4: 00 pmlocal time.
The agencies or school districts involved will authorize and process for payment each invoice within thirty 30 days after the date of receipt of a correct invoice. The contractor or vendor must accept full payment by procurement credit card andor other electronic means at the states option, without imposing any additional fees, costs or conditions.
The successful bidders shall be required to extend any policy guarantee usually offered to the general public, federal, state, county, or municipal governments, on material in this contract against defective material, workmanship, and performance.
New castle county votech school district shall award this contract to the lowest responsible and responsive bidders who best meets the terms and conditions of the bid. The award will be made on basis of price, product evaluation, and prior history of service and capability.
The response should contain at a minimum the following information: brief vendor cover letter including an applicants experience, if any, providing similar services. One 1 paper copy of the bid response paperwork. The pricing spreadsheet appendix is available at the following website: https:mmp. delaware. govbids vendors must provide copies of all pricing spreadsheet tabs. One 1 complete, signed and notarized copy of the noncollusion agreement see attachment c. must have original signatures and notary mark. One 1 completed business reference form see attachment d please provide references other than state of delaware contacts. form must be included. One 1 completed itb exception form see attachment e please check box if no information. form must be included. One 1 completed confidential information form see attachment f please check box if no information provided will be considered confidential or proprietary. form must be included.
Any exception to this mandatory requirement or failure to submit complete reports, or in the format required, may result in corrective action, up to and including the possible cancellation of the award. Failure to provide the report with the minimum required information may also negate any contract extension clauses. Additionally, vendors who are determined to be in default of this mandatory report requirement may have such conduct considered against them, in assessment of responsibility, in the evaluation of future bids.
Samples or brochures may be required by the agency for evaluation purposes. They shall be such as to permit the agency to compare and determine if the item offered complies with the intent of the specifications.
All questions with regard to the interpretation of this invitation must be received in writing by march 19, 2026. All questions will be answered in writing by march 23, 2026 and posted on https:bids. delaware. gov website.
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