Outdoor Living Government Bids & RFPs

The bid due date is May 5, 2026. Commencement of services is planned for June 10, 2026.

Payment for the purchase of goods and services shall be made in accordance with Florida statutes ****.

All products shall carry the manufacturer's standard warranty. Installation workmanship shall be warranted for a period of one year from the date of final acceptance by the district.

Award shall be made to responsive and responsible bidders who offer suitable products, competitive fixed discounts, utilize published catalogs, provide required service levels, accept purchase orders and purchasing cards, and comply with all terms and conditions. Past performance, pricing stability, and deviations from specifications may also be considered.

Bidders must be established firms with at least three consecutive years of business in Florida, whose primary business includes the provision of outdoor furniture and accessories or sun shade structures. They must demonstrate past successful experience with commercial accounts, including at least one school district similar in size. Bidders must also have adequate organization, facilities, and personnel to ensure competent, prompt, and efficient service.

Failure to comply with provisions, such as using e-verify, is a material breach of contract and may result in termination. Habitual violators may face immediate termination of the agreement.

Upon award of contract, bidders may occasionally be required to furnish fully assembled samples for evaluation purposes at no cost to the district.

The time allowed for substantial completion is 90 consecutive days from the date specified in the notice to proceed for each applicable phase of this project.

The terms and time for payment are set forth in the agreement. Requests for payments are due by the fifth 5th of the month for payment by the twentieth 20th of the month less 5 retainage.

Bidders shall inform themselves concerning Georgia laws and comply with same. Only bidders who are present and sign the official attendance sheet at the mandatory pre-bid meeting will be considered responsible and eligible to submit a bid.

Nonrefundable liquidated damages in the amount of 500 per calendar day will be deducted from monies due the contractor in the event that a portion of the work remains incomplete beyond the agreed upon contract completion date.

A mandatory pre-bid meeting will be held to provide prospective bidders with an overview of the project scope, site conditions, and bidding requirements. Failure to attend the mandatory pre-bid meeting and site visit will result in an automatic disqualification of the bid.

All questions as to the interpretation of the project documents must be submitted via email to dana mckinzie at ***@***. *. * questions submitted by the following due date will be published in an addendum and distributed to the plan holders. Questions due: April 20, 2026, by 4:00 pm.

The bid notice states that all deliveries are required by May 11, 2026. all deliveries are required by may 11, 2026

The bid notice states that payments are net 30. Payments are net 30

The bid notice states that best value will be evaluated by who can provide the complete requirement, who meets the required time frame, and by price. best value will be evaluated by who can provide the complete requirement, who meets our required time frame and by price.

The bid notice states that all vendors providing a quotation must either have an active SAM. gov registration or provide proof they have submitted their entity for registration. all vendors providing a quotation must either have an active sam. gov registration or provide proof they have submitted their entity for registration.