Housing Authority Government Bids & RFPs

The proposal submission deadline is March 18, 2026, at 3:00 PM CST. Late submissions will be handled in accordance with the provisions in Form ****, titled Late Submissions, Modifications, and Withdrawal of Offers.

Payment will be made to the offeror within thirty (30) days upon receiving an approvable invoice. The invoice shall state the period and services performed and the amount.

The contract will be awarded to the responsible offeror whose qualifications, negotiated fees, and other factors are deemed most advantageous to HCHA. Proposals will be evaluated on criteria including experience with other housing authorities, specialized knowledge, qualifications of firm and staff, pricing, proposed approach, and availability for onsite consultation.

Offerors are required to submit written proposals that delineate their qualifications and understanding of the services to be performed. The offeror must be available during normal business hours, Monday through Friday, from 8:00 a. m. to 5:00 p. m. The offeror must be licensed or registered as a Certified Public Accountant (CPA) and privileged to practice in the state of Texas.

Prospective offerors desiring any explanation or interpretation of this solicitation must make the request in writing no later than March 11, 2026.

The entire project must be fully completed within 5 working days. The bid submission deadline is May 15, 2026, at 5 PM.

Payment will be made in 2 payments: 50% upon inspection report and the final payment at 100% statement of completion acceptance of work approved by the HACN inspector.

A purchase order will be issued to the responsible contractor who provides the lowest, most responsive bid in accordance with the HACN procurement policy.

To be considered a responsive responsible bidder, the mandatory bid response sheet must be fully completed. Indian preference will be given only to bidders who provide proof of current certification from the Cherokee Nation Tribal Employment Office (TERO). Proof of TERO certification must be included with the bid or provided within three 3 days.

**** per working day will be charged to the contractor for each day of extension over the presented construction end date.

Bidders can visit the job site and acquaint themselves with the exact nature of the work to be performed. To schedule a site visit contact Tracy Wacoche ****.

The bid submittal due date is May 29, 2026, at 2:00 PM.

The bid notice solicits proposals from qualified firms for public housing and community development payment management and accounting software services.

A non-mandatory presubmittal meeting is scheduled for May 11, 2026, at 11:30 AM.

The bid notice does not require sample submission.

The question submission deadline is May 12, 2026, at 12:00 PM.