This is a Request for Proposal (RFP) from the Housing Authority of the County of Contra Costa (HACCC) for Security Guard Services. Proposals must be submitted electronically through their e-procurement portal by June 10, 2026, at 2:00 PM PST. The evaluation will be based on a combination of cost (40%) and subjective factors such as demonstrated experience and past performance (45%), and overall proposal quality (15%). A pre-bid conference and bid walk will be held on May 27, 2026. The contract period is anticipated to be 1 year with options for two additional 2-year periods. Proposers must adhere to specific formatting requirements for their proposals and submit all required documentation. Failure to comply with the RFP requirements may result in disqualification. The HUD Maintenance Wage Rates Determination must be followed for employee compensation.
The bid submittal due date is June 10, 2026. Pricing and digital proposal documents must be received no later than 2:00 PM PST.
The bid notice does not explicitly state payment terms. However, the sample contract indicates that invoices are payable within thirty (30) days of the invoice date.
The bid notice does not explicitly state warranty terms for the security guard services.
The contract award will be based on a best value basis, considering factors other than just cost. The evaluation factors are: proposed costs (40%), demonstrated experience and past performance (45%), and overall quality, completeness, and technical professional appearance of the proposal (15%).
Proposers must be qualified, licensed, and insured entities. They must possess an active PPO (Private Patrol Operator) license issued by the Bureau of Security and Investigative Services (BSIS). The proposal must include a completed Profile of Firm form, certifications and representations, and a copy of the Equal Employment Opportunity policy. Minimum requirements must be met, and failure to submit proposals in accordance with the request may render the proposal unacceptable.
The bid notice mentions that failure to adhere to instructions or requirements may disqualify a bid response. It also states that failure to comply with HUD procurement handbook requirements may result in penalties, court costs, or wages due to employees. Unauthorized subcontracting may result in cancellation of the contract or forfeiture of funds.
A pre-bid conference and bid walk tour of properties to be serviced is scheduled for May 27, 2026, at 9:00 AM PST. Attendance is not mandatory.
The bid notice does not require sample submissions.
Protests against the award of a contract based on an RFP must be received by the contracting officer within three business days after notification to an unsuccessful proposer that they were not selected, or before award of the contract, whichever is earlier.
Risks for disqualification include failure to submit proposals in accordance with the RFP, failure to adhere to HACCC instructions and addenda, submitting pricing in digital documents, not following proposal format, adding unauthorized provisions, unbalanced pricing, evidence of collusion, submitting more than one proposal, lack of competency or experience, documented unsatisfactory performance, incomplete work, failure to pay outstanding bills, failure to comply with qualification requirements, failure to list subcontractors if required, failure to be properly licensed or insured, and any legal reason deemed not in HACCC's best interest.
