Community Consolidated School District 15 is seeking proposals for musical instrument repair and maintenance services. The RFP (****) has a submission deadline of April 22, 2026. The district intends to select one or more vendors and has the option for annual extensions. Key aspects include quality standards, a 90-day warranty on parts and workmanship, and specific turnaround times for academic year and summer repairs. Proposals will be evaluated based on capacity, turnaround time, logistics, qualifications, specialization, references, cost, and value-added services. Vendors must demonstrate at least five years of experience, use qualified technicians, and provide proof of insurance. Pricing must be unit-based and include all labor and standard repair parts. The contract term is one year with potential for three additional one-year renewals.
The deadline for submission of proposals is Wednesday, April 22, 2026, at 11:30 a. m. CDT. The bid notice states deadline for submission wednesday, april 22, 2026 at 11: 30 a. m. cdt.
The bid notice states that all standard maintenance and repair work must include a minimum 90-day warranty on parts and workmanship. The text is: all standard maintenance and repair work must include a minimum 90day warranty on partsand workmanship.
The bid notice states that proposals will be evaluated based on capacity, turnaround time, logistics, qualifications, specialization, references, cost, and value-added services, with the district seeking the best overall value, reliability, and service quality. The text is: Proposals will be evaluated based on the following criteria, listed in relative order of importance: i. Capacity, turnaround time, logistics: Demonstrated ability to handle bulk summer maintenance within the districts required timeline, standardturnaround times for inyear repairs, and efficient pickupdelivery processes. ii. Qualifications, specialization, references: Expertise of the technicians e. g. , master luthiers, specialized brass techs, quality of workmanship, andreferences from similarsized illinois school districts. iii. Cost Pricing structure: Competitiveness of unit pricing, standard maintenance fees, and parts markup. iv. Valueadded services: Provision of loaner instruments, robust inventoryrepair tracking systems, and overall ease of doing business.
The bid notice requires vendors to have a minimum of five years of demonstrated experience providing repair and maintenance services for K12 musical instruments, use qualified repair technicians, and demonstrate capacity to service large inventories. The text is: a minimum of five 5 years of demonstrated experience providing repair and maintenance services for k12 musical instruments. use of qualified repair technicians appropriate to the instrument families serviced. demonstrated capacity eg, staffing, space, etc. to service large inventories of schoolowned instruments across multiple school sites while meeting the turnaround timelines specified in this rfp, including during highvolume seasonal maintenance cycles.
The bid notice states that questions are due via email on Wednesday, April 15, 2026. The text is: questions due via email wednesday, april 15, 2026.
