This is a Request for Proposal (RFP) from Washoe County School District (WCSD) for charter bus services. WCSD is seeking to establish a multiple-award pool of approved charter bus service providers for district-wide transportation on an as-needed basis. Services may include transportation for scholastic activities, athletic events, field trips, and other authorized functions for students, staff, chaperones, and advisors. The contract term is initially one year with options for three additional one-year renewals. Proposals must be submitted by June 4, 2026, at 2:00 PM local time. Questions regarding the solicitation are due by May 18, 2026. Key requirements include compliance with federal, state, and local laws, maintaining required licenses and insurance, proper vehicle maintenance and driver certification, and adherence to safety standards. WCSD reserves the right to reject any proposal and award may be made without negotiation. Late proposals will not be accepted. Proposals must be submitted in sealed envelopes or boxes. Electronic submissions are required on a flash drive along with physical copies. WCSD's payment terms are net 30 after services are rendered and an accurate invoice is received. WCSD is tax-exempt. The contract will be governed by Nevada law. Dispute resolution will be by arbitration unless WCSD rejects it, in which case litigation will commence. Penalties for default may include deduction of unpaid balances, procurement from other sources, and assessment of a penalty up to 5% of the total proposal price. The contract may be terminated with 30 days written notice without penalty. Usage reports are required upon request. Price adjustments may be considered after the first six months of the initial term and during renewals, based on the Consumer Price Index (CPI).
The bid notice states that sealed proposals are due by June 4, 2026, at 2:00 PM local time. Late proposals will not be accepted.
The bid notice states that WCSD's payment terms are net 30 after services are rendered and in receipt of an accurate invoice.
The bid notice mentions that if applicable to the RFP, proposers are to provide information regarding any relevant manufacturer's warranty for any products that may be provided as part of this solicitation. The cost of a warranty must be separated from the total proposed item price, and the proposer must provide the pricing of the warranty on exhibit C.
The bid notice states that awards will be made in accordance with NRS chapter 332 to the responsible proposers whose proposals are determined to be the most advantageous to WCSD, considering price and the evaluation criteria set forth in this solicitation.
Proposers must be qualified firms and demonstrate compliance with all applicable federal, state, and local laws and regulations, including those governing pupil transportation and commercial passenger carriers in the state of Nevada. They must maintain all required licenses, permits, and certifications.
In case of default by any awarded proposer, WCSD reserves the right to impose actions including deducting any unpaid balance due, procuring services from another source, holding the defaulting proposer responsible for any excess cost, assessing a penalty equal to five percent (5%) of the total proposal price, commencing proceedings against any surety, and prohibiting proposers from submitting proposals for a period of not less than one (1) year and no more than five (5) years.
The bid notice states that any unsuccessful proposer appellant may appeal the results in the solicitations letter of intent recommendation of award if they believe applicable provisions of the law were violated. Appellant must submit a notice of protest to WCSD's director of procurement and contracts no later than five (5) business days from the date of the letter of intent recommendation of award.
