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The Town of Southbury is seeking sealed bids for illuminated wreaths and garlands for streetscape holiday decorations. Bidders are encouraged to inspect existing light poles and power interfaces. Detail drawings for mounting are required. Bidders must provide actual samples or a live video demonstration of proposed wreaths and/or garlands. Bids can be submitted for wreaths, garlands, or both, with pricing broken out separately. Quantities are specified for wreaths (50 and 75), garlands (100 and 150), and spare light strings (5 for wreaths, 10 for garlands). Sealed proposals are due by 11:00 a. m. on May 12, 2026, at the Office of the First Selectman. Specifications and bidding documents are available on the town's website. The town reserves the right to reject any bids. The project location is along Main Street South. An optional site walk is available. The preferred bid response includes both wreaths and garlands, with a commitment to deliver by November 1, 2026. Evaluation criteria include visual appearance, attachment design clarity, long-term life commitment, overall description specificity, client comments, bidder experience, and project price. Submissions require a comprehensive scope of work, firm fixed-price, and timeline. Six copies of company background, qualifications, availability, examples of work, references, local knowledge, potential conflicts of interest, and litigation/arbitration history are due by May 12, 2026. The selected firm must provide a certificate of non-collusion, affidavit of compliance with tax laws, professional registrations/licenses, and a copy of their professional liability insurance policy. Contact Jordan Marcinko or Hugh Sullivan for more information. The town's Code of Ethics and Conflict of Interest Ordinance must be complied with, and any violation can result in contract termination. The successful bidder must also submit proof of insurance and a signed indemnification certificate.
The selected firm must provide delivery not later than November 1, 2026.
The bidder is required to identify their standard warranty terms and warranty duration for the wreaths and garlands.
Southbury will apply criteria including visual appearance, clarity of attachment design, commitment to long-term life, specificity in descriptions, review of other client comments, bidder experience, compliance with the code of ethics, and project price.
Responses must include company background materials, key personnel qualifications, availability, examples of at least two comparable projects completed within the last five years, references, local knowledge, potential conflicts of interest, and litigation/arbitration history.
Any instance of the contractor violating any provisions of the Code of Ethics/Conflict of Interest Ordinance will be sufficient cause for the town to terminate any or all of the contractor's contracts or pending contracts with the town.
An optional site walk is available for interested firms to request an onsite prebid site walk.
Bidders are required to either provide actual samples of their proposed illuminated wreaths and/or garlands, or provide a live video under dark environment conditions.
