Battery Disposal Government Bids & RFPs

The contract period for the base POP is from 07/10/2026 to 08/31/2026.

Payment will be made in arrears for all deliverables received and approved by the VA. Invoices must be submitted electronically via Tungsten.

A one-year warranty on all UPS units installed is required, including full replacement cost.

The government will award a contract to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The evaluation factors are technical, past performance, and price, with technical and past performance being equally important as price.

The acquisition is a total small business set-aside. Offerors must be responsible and their offers must conform to the solicitation.

Failure to provide a complete quote as required by the solicitation may result in the quote being removed from further consideration for award. Noncompliance with RFQ requirements may raise serious questions regarding a quoters technical and/or cost performance and may be grounds to eliminate the quote from consideration.

The contractor must deliver a written certification from the OEM guaranteeing that spare parts, factory-trained field service technicians, battery replacements, and firmware/security updates shall remain commercially available for a minimum of ten 10 years from the date of final government acceptance. The OEM must guarantee firmware security patch support for the power xpert gateway card for the duration of the 5year warranty period. A 5year total manufacturer support plan comprising the standard 1year warranty plus a 4year extended warranty including annual preventive maintenance PM visits, parts, and labor, provided by the selected equipment manufacturer Eaton.

Interested parties who consider themselves qualified to provide the above-listed items should respond to this sources sought notice. Tailored information describing company capabilities, resources, experience, and product lines that demonstrate an ability to provide the items described above is requested.

Upon completion of the 72-hour burn-in period, a joint physical walkthrough and system inspection shall be conducted at building **** by the contractor, the government technical point of contact (TPOC), and a designated NAVFAC or base civil engineering representative to verify workmanship, code compliance, and complete restoration of the work area.

An award will be made to the lowest, responsive, and responsible firm.

Firms must be qualified to provide removal and recycling/disposal of universal waste.

Firms who do not quote all line items in the pricing proposal shall be deemed ‘nonresponsive’ and will not be considered for award.

The budget for this effort is $65,100 for a three 3-year term.

Delivery of goods, equipment, services, or other work is required to be made on or before the date specified herein. If a schedule is specified, county may direct expedited delivery. If county has specified a schedule for delivery within this solicitation, county may direct expedited delivery in the event that bidder, after receiving an award, fails to deliver according to such schedule.

Payment will be made upon full and faithful performance, acceptance of materials/work, and receipt of vendor invoices. Payment will be made upon the full and faithful performance of the contract, acceptance of materials andor work by countys designated person, and upon receipt of the vendor invoices from the receiving department.

Supplier warrants that all material, work product, and merchandise supplied shall strictly conform to specifications, be fit and serviceable, of good quality, free from defects, new, and not infringe on any third-party rights. A supplemental warranty of at least one year for correction of failures or defects is also provided. Supplier warrants that all material, work product, and merchandise supplied under the order a shall strictly conform to all specifications, drawings, samples, or other descriptions furnished to and approved by onondaga county

The contract will be awarded to the lowest responsive and responsible bidder. county reserves the right to accept or reject any item in the bid, awarding the contract resulting from the bid, in whole or in part, to the lowest responsive and responsible bidder.

Bidders must submit a properly completed bid form with certifications, a non-collusion certification, certification of no conflict of interest, Iranian divestment certification, prevention of sexual harassment certification, and a completed W9 form. If applicable, specialty subcontractor listing and MWBE/EEO utilization plan are also required. Bidder must submit the following: 1 properly completed and executed bid form with certification exhibit 2.

Failure to deliver as specified may result in contract termination and disqualification from future contracts for at least two years. Failure to deliver as specified may result in termination of the contract and may further disqualify your firm from receiving future contracts for at least two years

Samples are required to be furnished by the bidder at the request of the purchasing director, at no cost to the county. Samples may be retained for the life of the contract. Samples are required to be furnished by the bidder at the request of the purchasing director.

Protests of companies, products, or services from competing bidders must be made within 3 days of bid opening, in writing, to the director of the division of purchase. Protests of companies, products or services being offered from competing bidders must be made within 3 daysof bid opening, in writing, to the director of the division of purchase.

Failure to deliver as specified may result in disqualification from receiving future contracts for at least two years. Bids lacking required bid security will not be eligible for award. Failure to deliver as specified may result in termination of the contract and may further disqualify your firm from receiving future contracts for at least two years

The performance period is from date of award through March 31, 2026.

A 5-year comprehensive warranty and maintenance agreement is required.

Evaluation commercial items applies to this acquisition.

Failure to acknowledge this amendment may result in the quote being deemed non responsive.