Mailing Supplies Government Bids & RFPs

Offers are due September 1, 2026, at 2:00 PM.

Samples are due September 1, 2026, at 2:00 PM.

Spring/Summer publication to be delivered by February 15, Fall by June 15, and Winter by October 15. approved and printed publications delivered to mailing house by february 15.

Payment terms are net 30 days unless a bidder quotes an early payment discount. Payment terms are net thirty 30 days unless bidder quotes early payment discount.

The contract shall be awarded to the lowest responsible and responsive bidder whose bid meets the requirements and criteria set forth in the request for quotation. The contract shall be awarded to the lowest responsible and responsive bidders whose bid meets the requirements and criteria set forth in the request for quotation.

Bidders must be registered with BidNet Direct and submit bids electronically through the portal. Interested parties are required to register with a virtual solicitations management platform known as bidnet direct.

If the printer fails to complete the work within the contract time, the contractor shall pay **** per calendar day in liquidated damages. the liquidated damages in the amount of **** per calendar day until completion is achieved.

The City reserves the right to request product samples as needed at the expense of the bidder. If the necessary, the city reserves the right to request product samples as needed at the expense of the bidder.

Contacting any City employee about this bid, other than through the BidNet Direct website for inquiries, may lead to disqualification. Do not contact any city employee about this bid or you will be disqualified.

Sealed solicitations must be received no later than August 20, 2026, at 2:30 p. m. , Central Time. It is the sole responsibility of the vendor to ensure the packet is received at the designated location before the deadline.

All payments will be made by check net 30 days from when the correct invoices are received by the city's finance department. All payments will be made by check net 30 days from when the correct invoices are received by the city, in accordance with the state of texas prompt payment act, article 601lf v. t. c. s.

The vendor shall warrant that all items/services shall conform to the proposed specifications and/or all warranties as stated in the uniform commercial code and be free from all defects in material, workmanship and title. The vendor shall warrant that all itemsservices shall conform to the proposed specifications andor all warranties as stated in the uniform commercial code and be free from all defects in material, workmanship and title.

The city will award based on best value meeting the requirements for this service. The city will award based on best value meeting the requirements for this service.

No prequalification of respondents is required. However, before award, the city must be satisfied that the respondent maintains a permanent place of business, has adequate personnel and equipment, has suitable financial status, has appropriate technical experience, and can submit a satisfactory performance record. No prequalification of respondents is required. Before award of any contract can be approved, however, the city shall be satisfied that the respondent involved: 1 maintains a permanent place of business, 2 has adequate personnel and equipment to do the work properly and expeditiously, 3 has a suitable financial status to meet obligations incident to the work, 4 has appropriate technical experience, and 5 can submit a satisfactory performance record.

Any missing mailing dates may lead to an immediate cancellation of service and the city shall have the right to liquidated damages in the amount of $1,000 per calendar day, if the delivery is not made. Any missing mailing dates may lead to an immediate cancellation of service and the city shall have the right to liquidated damages in the amount of 1,000 per calendar day, the delivery is not made

Failure to comply with public information requirements can result in termination of business with the city. Collusion or improper communication can void a vendor's solicitation. Failure to acknowledge addenda may cause rejection of a solicitation. Failure to comply can result in the termination of business with the city. Any communication with a member of the governing body or an employee or representative thereof will void that vendors solicitation. Failure to acknowledge any addendum may cause the rejection of a solicitation.