Shipping Supplies Government Bids & RFPs

Responses to this IFB must be received August 5, 2026, 10:30 AM CT.

HHS System Agency will make contract payments in accordance with chapter **** of the Texas Government Code, the Texas Prompt Payment Act.

Award will be made to the bidder who provides the best value to the state, considering bidder meeting or exceeding requirements and specifications, ability to meet performance delivery requirements, and price.

To be considered for award, bidders must submit a comprehensive response which includes all required information and documentation as outlined in this IFB to ensure the bidder meets all requirements, possesses the required experience and qualifications, and has the capacity to provide the goods and/or services described in this IFB.

Failure to comply with sole point of contact requirements may result in disqualification. Submitting exceptions to the IFB could result in disqualification. No changes to a response can be made after the submission deadline. Inclusion of assumptions could result in disqualification.

Historical spending for the same or similar goods or services is $35,**** for the period September 01, 2025, thru August 31, 2026.

The delivery is scheduled within 30 days after receiving a purchase order from the U. S. Embassy Phnom Penh.

Payment will be made via EFT within 30 days upon receipt of goods in accordance with the Embassy's purchase order.

Quotations shall provide detailed technical specifications and include product brochure or catalog. Quotation shall be provided with ETA delivery and warranty terms and delivery inspection.

RFQs will be evaluated using the lowest price, technically acceptable (LPTA) method.

Offerors shall be registered in the SAM system for award management database at www. ***. *. * prior to submittal of their offer/proposal.

In case vendor fails to make delivery on time as stipulated in the purchase order, with the exception of force majeure causes, the embassy has the right to penalize the vendor. This applies in case the delay of shipment is more than one week. The penalty, however, shall not exceed 5% of the goods involved in the late delivery.

Quotations are due by August 4, 2026, at 4:00 PM Cambodian local time. No quotation will be accepted after this time. Quotations must be in English, and incomplete quotations will not be accepted.

Potential sources shall be capable of furnishing all labor, materials, facilities and equipment required to accomplish the new manufacture of the items. Potential sources shall be capable of furnishing all labor, materials, facilities and equipment required to accomplish the new manufacture of the items.

Warranty of supplies of a noncomplex nature is 12 months 45 days after discovery of defect.

Offers received from sources which are not government approved sources of supply will be deemed technically unacceptable, and therefore ineligible for award. Distributors of approved sources must submit a copy of their authorized distributor letter, on the source letterhead, to the buyer point of contact indicated on the solicitation via email, at time of proposal submittal.

Offers received from sources which are not government approved sources of supply will be deemed technically unacceptable, and therefore ineligible for award. All potential offers shall provide newly manufactured spares only. Refurbished, remanufactured, or repaired material will not be acceptable. Offers for such are ineligible for award.

Warranty of supplies of a noncomplex nature is 12 months 45 days after discovery of defect.

Offerors must be government-approved sources of supply. Distributors must submit an authorized distributor letter.

Offers received from sources which are not government approved sources of supply will be deemed technically unacceptable and ineligible for award. Offers for refurbished, remanufactured, or repaired material are ineligible for award.