Tenders for Cystoscope

This is a synopsis announcement for a sole-source contract negotiation for a medical device dryer cabinet. The government intends to award the contract to Trillamed, LLC for the Hampton VA medical center. The deadline for expressing interest is September 17, 2025, at 3:00 PM EDT. No competitive offers are being sought. Reference RFQ **** in all replies.

The contract is for the maintenance, repair, and rebuilding of medical, dental, and veterinary equipment. The contractor must provide all labor, personnel, equipment, tools, materials, supervision, and other items and services necessary to perform service and maintenance at the Washington DC VA Medical Center. The contract period is from October 15, 2025 to October 14, 2026. Potential contractors may inspect the equipment at their own expense. The contractor must provide a copy of the service report, complete with test data, to the ***@***. *. * within five business days after completion of any services. Payment will be made in arrears, upon receipt of a properly prepared invoice. The invoice must include the contract period of performance and monthly period of performance when the service was completed, equipment model name serviced, contract number, purchase order number, and correct payment address. The contractor must guarantee workmanship and all parts furnished for a period of at least 90 days. Contractor personnel must report to the biomedical engineering department, sign in using the department's vendor sign-in sheet, and sign out upon completion of the visit. Contractor personnel are required to wear visible identification at all times while on VA property. The contractor is responsible for removing and properly disposing of all waste related to the services provided on-site. The contractor shall follow all occupational safety and health administration (OSHA) laws and regulations. The contractor shall report any hazards they come across to their point of contact. The contractor shall follow all local procedures concerning infection control. The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damage immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Prior to performance of any work, the contractor will be required to furnish the contracting officer with the trade names (if any) and chemical names of all chemicals to be used, along with a label showing contents, the use strength of the chemical as applied, and the antidote thereto. The contractor shall furnish the same information each time a change is made to the chemicals or products used in the performance of this contract. This information is required for emergency treatment in the event of ingestion or and/or contact with the material by humans.

The Department of Veterans Affairs intends to negotiate a sole-source contract for the maintenance and repair of flexible video cystoscopes at the Michael E. Debakey VA Medical Center with Karl Storz Endoscopy America Inc. Interested parties must submit their interest and capability to respond to this requirement by August 21, 2025, at 3:00 PM Central Standard Time, via email only, with the subject line esponse to intent to sole source 36c25625q1356. The response must include evidence of being an OEM, OEM authorized dealer, authorized distributor, or authorized reseller for the medical equipment, verified by an authorization letter from the OEM. The contract is anticipated to be awarded on September 23, 2025. All submitted documents will not be returned. The notice includes detailed requirements for service, maintenance, and repair, including response times, reporting requirements, and personnel qualifications. Payment will be made in accordance with the Prompt Payment Act, and invoices must be submitted electronically in arrears at the beginning of each quarter following the quarter in which the services were rendered.

The Department of Veterans Affairs intends to negotiate a sole-source contract for the maintenance of flexible video cystoscopes at the Michael E. Debakey VA medical center with Karl Storz Endoscopy. Interested parties must submit their interest and capability to respond to this requirement by August 21, 2025, at 3:00 PM Central Standard Time, via email only, with the subject line esponse to intent to sole source 36c25625q1356. The response must include evidence of being an OEM, OEM authorized dealer, authorized distributor, or authorized reseller for the medical equipment, verified by an authorization letter. The contract is anticipated to be awarded to Karl Storz Endoscopy America Inc. on September 23, 2025. All submitted documents will not be returned. The notice includes detailed service requirements, including hours of coverage, preventive maintenance schedules, emergency repair procedures, and reporting requirements. The contractor must be registered in the System for Award Management (SAM). The notice also specifies requirements for personnel competency, insurance, and payment terms.