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The Housing Authority of the Cherokee Nation is seeking bids for the renovation of one home in Cherokee County. The project must be completed within 5 working days, with a penalty of **** per day for extensions. Bids are due by March 30, 2026, at 5 PM. A purchase order will be issued to the lowest, most responsive bidder. Mandatory submittal information includes a completed bid response sheet. Bids can be mailed, emailed to ***@***. *. *, or hand-delivered to **** West 4th Street, Tahlequah, OK. Indian and non-Indian bidders are accepted. Indian preference will be given to bidders with current Cherokee Nation Tribal Employment Office (TERO) certification, which must be submitted with the bid or within three days. The successful bidder must complete the TERO labor agreement and pay applicable fees. The contract is subject to the Indian Self-Determination and Education Assistance Act. Bidders can direct questions to Tracy Wacoche at **** can visit the job site and schedule a visit with Tracy Wacoche. The award will be based on the lowest and most responsive bid, considering factors like current projects, past performance, and quality of work. Payment will be made in two installments: 50% after inspection and 100% upon completion and acceptance. Debarred, suspended, or ineligible contractors will not be awarded contracts. The successful bidder must provide an original certificate of insurance naming the Housing Authority of the Cherokee Nation of Oklahoma as a certificate holder, including workers' compensation, general liability, and automobile coverage. Subcontractors must be approved by HACN and the TERO office. The awarded contractor must submit all required documentation within three days of award notification, including insurance certificates, core crew list, and special trade licenses. Failure to submit paperwork by the deadline will result in award revocation. Contractors must adhere to a drug-free and tobacco-free workplace policy. A non-collusive affidavit is also required.
The entire project must be fully completed within 5 working days. The bid response sheet must be fully completed and submitted by March 30, 2026, at 5 PM.
Payment will be made in 2 payments: once at a minimum of 50% after inspection report and the final payment at 100% upon statement of completion, acceptance of work approved by the HACN inspector, and submission of all closing documents.
A purchase order will be issued to the responsible contractor who provides the lowest, most responsive bid in accordance with the HACN procurement policy. Factors considered include number of current projects, previous projects completed on time, and quality of work on previous projects.
To be considered a responsive responsible bidder, the mandatory bid response sheet must be fully completed. Bidders are responsible for any and all costs associated with the preparation and submission of bids. The responding party certifies that they are not presently debarred, suspended, proposed for debarment, or declared ineligible by any federal agency or Indian tribe, and have not had certain offenses or contracts terminated for default within the past three years.
**** per working day will be charged to the contractor for each day of extension over the presented construction end date.
Bidders can visit the job site and acquaint themselves with the exact nature of the work to be performed. To schedule a site visit, contact Tracy Wacoche at ****.
