Travel Photography Government Bids & RFPs

The response deadline is June 1, 2027, at 02:00 PM CT. Proposals are evaluated quarterly with submission deadlines on September 1, 2026, November 10, 2026, February 23, 2027, and June 1, 2027.

The award will be based on evaluation factors including purchase price (55%), reputation (20%), quality (1%), meeting needs (23%), and other relevant factors. Vendors scoring 70 and above with completed documents will be recommended for award.

Vendors must acknowledge and agree to the standard terms and conditions. They may need to provide a W9, a Conflict of Interest Questionnaire, and potentially a Certificate of Insurance if providing services. Criminal history checks and badging requirements are also outlined.

Failure to supply complete reference information may be grounds for disqualification. Late proposals will not be accepted. Vendors who have been awarded under previous solicitations are not eligible to respond.

The bid notice does not explicitly state a delivery deadline. However, it mentions that delivery will be made a specified number of days after receipt of order (ARO) and that bids may be rejected if the delivery time indicated is longer than that specified in the solicitation.

The bid notice states that payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later. Discounts for payment made within 30 days will be accepted but will not be an award consideration.

The bid notice states that the manufacturer's standard warranty will apply unless otherwise specified in the solicitation.

The bid notice states that it is the intent of the state to award this contract on an all-or-none basis to the overall lowest responsive, responsible bidder meeting the specifications.

Bidders must be registered in the LAGov system to submit an online bid, have their bids tabulated, and receive automatic email notifications of bid opportunities. Corporations and limited liability companies must be in good standing with the Louisiana Secretary of State if the purchase order and/or contract exceeds $25,000.

The bid notice mentions that failure to deliver within the time specified or to provide services as specified will constitute a default and may cause cancellation of the contract. The state reserves the right to purchase products or services on the open market and charge the contractor for excess costs.

The bid notice states that proposals must be received no later than 5 p. m. on May 15, 2026.

The bid notice states that proposals will be evaluated based upon the credentials, portfolio quality, technical competence, suitability, and cost of proposed services.

The bid notice states that vendors can qualify as a firm or an individual consultant and that proposals will be evaluated based upon the credentials, portfolio quality, technical competence, suitability, and cost of proposed services.

The bid notice does not mention a site visit.

The bid notice states that contractors must provide a portfolio selection of not less than five 5 relevant photos that are representative of your work.

The bid notice does not explicitly state a delivery deadline for the equipment rental and services. It mentions that qualified suppliers are invited to submit a bid on the items or services specified and that the university will seek suppliers as specific work is needed.

The bid notice states that the university's standard pay terms are net 30. It also asks if suppliers offer an early pay discount if paid sooner and to explain if so.

The bid notice states that an award may be made to multiple respondents who best meet the requirements and specifications outlined in this RFQ.

Respondents must provide a written, affirmative response to each of the qualifying requirements and requested substantiating information. These include information on delivery, setup, and pickup fees, a list of available equipment categories with discounts, how after-hour/weekend/emergency needs would be met, and a description of available operational and safety training associated with equipment.

The bid notice specifies a deadline for questions on April 19, 2026, at 5:00 PM CST. It does not explicitly mention a deadline for challenging the bid or award.