Bids are due August 22, 2025, by 5:00 PM. Bids must be submitted on the prescribed form, with all areas completed. Bids may be faxed or emailed. Indian preference will be given to bidders who provide proof of current certification from the Cherokee Nation Tribal Employment Office (TERO). The lowest, most responsive, responsible bid will be the determining factor. The successful bidder will be issued a purchase order. The nation reserves the right to reject any and all bids. Bidders are responsible for any and all costs associated with the preparation and submission of bids. No bidder may withdraw their bid within 30 days after the proposal due date. All sums due to any suppliers utilized by successful bidders must be paid within ten (10) days of receipt of any money received from the Cherokee Nation under any purchase order. Interested
parties shall not initiate or execute any negotiation, decision, or action arising from any verbal discussion with any Cherokee Nation employee. Only written communications from the designated contact person at Cherokee Nation may be considered a duly authorized expression on behalf of the nation regarding this RFP. Additionally, only written communications from interested
parties are recognized as duly authorized expressions on behalf of the vendor. The same instructions apply to any subsequent award and agreement communications. The nation may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the nation all such information and data for this purpose as the nation may request. Conditional bids will not be accepted. The responding
party certifies to the best of its knowledge and belief that the person, the firm, or any of its principals are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal agency or Indian tribe. The bidder will also certify they have not, within a three-year period preceding this request for proposal, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public federal, state, local or tribal contract or subcontract violation of federal or state antitrust statutes relating to the submission of offers or commissions of embezzlement, theft, forgery, bribery, falsifications or destruction of records, making false statements, and are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in this provision. The responding
party certifies they have not, within a three-year period preceding this request for proposal, had one or more contracts terminated for default by a federal, state, local or tribal agency. The responding
party shall provide immediate written notice to the Cherokee Nation if, at any time prior to contract award, the person learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.