The City of Colton is seeking proposals for professional services related to utility civil work permitting for its Electric Engineering Division. The selected consultant will provide civil work services and associated underground trenching for capital improvement projects, acting as an extension of the city's electric utility department. Key responsibilities include obtaining permits through various agencies, performing trenching, structure setting, vault repair, and conduit installations. The initial contract term is three years, with potential for two one-year extensions. Proposals are due by June 22, 2026. Questions regarding the RFP must be submitted through the BidNet vendor portal by June 8, 2026. The selection process will be based on qualifications, experience, technical competence, and fee proposal. Protests regarding contract awards must be submitted in writing within five business days of notification.
The deadline for receipt of proposals is June 19, 2026, submitted on or before 3:00 PM PDT.
The bid notice does not explicitly detail payment terms for the awarded contract. However, the sample contract indicates monthly payments for projects exceeding 30 days, with a 5% retention. Final payment is made upon completion and acceptance.
The contractor warrants all work to be of good quality and free from defective material and workmanship for a period of one year after final acceptance, or longer if specified by manufacturers. The contractor must correct any defects within ten days of written notification.
The city will evaluate proposals based on the firm's independence and licensing, absence of conflict of interest, clarity and conformance of the proposal, content of the proposal, proposer's experience and performance, team members' experience and performance, team members' qualifications/certifications, fee proposal, and reference comments.
The proposer must be independent and properly licensed to practice and authorized to do business in the state of California. They must also have at least four years of experience in providing the required scope of services for public clients and possess the ability to obtain permits through various agencies.
The bid notice mentions penalties for failing to comply with prevailing wage laws (up to $200 per calendar day per worker) and for working more than eight hours a day without overtime pay ($25 per worker per day). Liquidated damages may apply for delays beyond the contract time.
The bid notice states, Contractor has visited sites where work is to be performed and has become acquainted with all conditions affecting the work. This implies that a site visit has been conducted by the proposer, but it is not explicitly stated as mandatory or optional in the RFP.
The bid notice does not mention any requirement for sample submission.
Protests must be filed in writing with the City within five (5) business days after receipt of notification of the contract award.
Risks include failure to comply with prevailing wage laws, labor compliance, safety regulations, water quality management, air quality regulations, and submitting false or collusive proposals. Failure to meet submittal requirements or take exceptions to the RFP terms may also lead to rejection.
