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This is an invitation to bid for chlorine gas in 1-ton cylinders for the City of Spring Hill's water treatment plant. Bids are due by May 14, 2026, at 2 PM. The award will be made to the bidder deemed most qualified based on pricing, product availability, delivery capability, compliance with specifications, safety requirements, vendor qualifications, references, and past performance. The contract will be for an initial term of one year with up to two one-year renewal options. Prices must remain firm for the initial one-year term, with potential price adjustments for renewal terms requiring written request and justification. Bidders must comply with all applicable EPA, OSHA, and DOT regulations, and the product must meet NSF/ANSI 60 certification requirements. A critical delivery requirement is the use of a knuckle boom crane picker truck for all loading and unloading of chlorine cylinders, operated by trained and certified personnel. The vendor is responsible for the safe placement of cylinders. Pricing should be per pound, FOB delivered, and remain firm for 12 months from the award date. The vendor must provide product data sheets, NSF certification, SDS, delivery timeline, proof of cylinder compliance, and three references. Explanations desired by prospective bidders should be requested in writing via email to kyle therriault, purchasing agent, at ***@***. *. * inquiry received within seven days of the submission date will be considered. Addenda will be issued if necessary and will be emailed to all prospective bidders no later than five days prior to the opening of bids. All documents submitted are subject to the Tennessee Public Records Act. The selected vendor cannot be currently engaging in, and will not for the duration of the contract, engage in a boycott of Israel.
The bid will be received at City Hall until May 14th, 2026, at 2 PM, and publicly opened and read aloud on the aforesaid date. The bid notice states any bid received after the time and date specified above shall not be considered.
The city may evaluate bids based on pricing, product availability, delivery capability, compliance with specifications, safety requirements, vendor qualifications, references, and past performance. The city intends to award to a primary vendor however, the city reserves the right to purchase from other sources when necessary due to product availability, emergency need, safety concerns, vendor nonperformance, or other circumstances deemed in the citys best interest.
The city reserves the right to determine the competence and responsibility of a bidder from its knowledge of the bidders qualifications or from other sources. Evidence of good standing and applicable business licensing may be required prior to award. If the city requires additional certified supporting data regarding the qualifications of the bidder in order to determine whether he is a qualified responsible bidder, the bidder may be required to furnish any or all of the following information sworn to under oath: a evidence that the bidder can commence performance as required in the bid documents. b such additional information that will satisfy the city that the bidder is adequately prepared to fulfill the contract.
