Fees Government Bids & RFPs

The bid notice states that mailing must be completed by Thursday, May 1, 2026. The delivery and/or completion is to be made within as required days from the time of notification by the City.

The bid notice states that the terms are prompt pay discount 30 days, net 45 days.

The bid notice states that awards will be made to the bidder quoting the lowest net price in accordance with specifications and that the procurement officer shall award the contract to the lowest responsible and responsive bidder.

The bid notice states that the bidder must certify that no official or employee of the City of Worcester is pecuniarily interested in the proposal or contract, and that the bid is made in good faith without fraud or collusion. It also mentions that no person convicted of certain felony offenses involving controlled substances or sex offenses will be eligible to receive a contract.

The bid notice states that any bid withdrawn after the time and date specified, the bidder shall forfeit deposit on bid as liquidated damages. It also mentions that if the successful bidder fails to make delivery or complete the contract within the time specified, the city reserves the right to make the purchase on the open market and charge any excess over the contract price to the account of the successful bidder. Additionally, if any product is found that does not meet the analysis submitted by the bidder, the purchasing agent may reject the product and require its removal at the contractor's expense, or retain the product and compensate the contractor as determined by the purchasing agent and city manager. Violation of provisions regarding behavior that is illegal, criminal, or shocking to the public shall be grounds for immediate and unilateral termination of the contract.

The bid notice states that samples of the product to be delivered may be taken by a representative of the city, either prior to delivery or while it is being delivered, or from storage facilities. The bidder agrees to furnish the necessary manual labor, without additional cost, required to assemble the physical samples. Any product not meeting the requirements of the contract after sampling and analysis shall be sufficient cause for cancellation of the contract.

The bid notice states that any prospective bidder requesting a change in or interpretation of existing specifications or terms and conditions must do so within five days (Saturdays, Sundays, and holidays excluded) before the scheduled bid opening date.

The bid notice does not explicitly state a delivery deadline for proposals. However, it mentions that the contract period is from September 2026 through August 2031.

The bid notice mentions that fees are currently billed as a percentage of actual collections. It also states that direct account payments to the agency will be reported back to the vendor, and fees from those payments should be deducted from the next immediate vendor payment.

The bid notice states that in no particular order, the following factors will be the minimum criteria used in making the RFP selection: price, description of services to be performed, qualifications of the firm and viability of proposed solution, professional personnel, and HIPAA compliance.

The bid notice requires vendors to meet or exceed the minimum requirements and standards set forth in the RFP and BA policy. Specific qualifications mentioned include a complete SOC 2 Type II audit report at the time of proposal submission, and adherence to HIPAA compliance.