Summons Government Bids & RFPs

Proposals will be received until 5:00 p. m. on Wednesday, August 12, 2026. will be received until 5: 00 p. m. on wednesday, august 12, 2026

Failure to disclose accurate and complete information as required by sections 139j and 139k could result in a determination of nonresponsibility, leading to rejection of the proposal or termination of any awarded contract. Failure to disclose accurate and complete information as required by sections 139j and 139k could result in a determination of nonresponsibility, leading to rejection of the proposal or termination of any awarded contract.

Proposals submittal deadline is Monday, July 15, 2026, at 3:00 pm EST. proposals submittal deadline monday, july 15, 2026, at 3:00pm est

Bidders must provide the applicable discount percentage for prompt payments and the number of days for HANH to take advantage of the discount. bidders must provide hanhecc with the appropriate discount percentage that would apply, if applicable, to prompt payments and the number of days hanhecc must make those prompt payments to be able to take advantage of the discount.

The contract will be awarded based on the best interest of the authority, considering cost or price and other factors. hanhecc will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to hanhecc, cost or price and other factors, specified elsewhere in this solicitation, considered.

Firms must be qualified to conduct services including notices, summons and complaints, and subpoenas. esponses from qualified firms to successfully conduct services

Protests against the terms of the solicitation must be made prior to the due date of the solicitation. protest against terms of the solicitation must be made prior to the due date of solicitation.

Late proposal submissions will be handled in accordance with HUD form HUD **** proposal submission will be handled in accordance with the provisions contained in hud form hud **** titled late submissions, modifications, and withdrawals of offers.

Bids will be received until 11:00 a. m. on July 1, 2026. Bid documents will be available after 5:00 p. m. on June 17, 2026. The contract term is from August 1, 2026, to July 31, 2031. The bid opening date: july 1, 2026

Itemized invoices for payment shall be submitted on a biweekly basis to the County Attorneys Office and OCSS, including copies of the corresponding affidavit of service or attempted service. Itemized invoices for payment for services rendered shall be submitted on a biweekly basis to the county attorneys office and ocss where appropriate, and include copies of the corresponding affidavit of service or attempted service, and shall be submitted as set forth in the agreement.

The county shall award contracts to either the lowest responsible bidder submitting the lowest total dollar value for the estimated yearly number of services, or in the alternative, the county reserves the right to award separate contracts to the lowest responsible bidders submitting the lowest subtotal dollar value on the bid sheets, or to the lowest responsible bidder submitting the lowest total dollar value in each individual zone, when it deems it in its best interest to do so. he county of westchester county shall award contracts, if at all, toeither the lowest responsible bidder submitting the lowest total dollar value for the estimated yearlynumber of services or in the alternative, the county reserves the right to award separate contractsto the lowest responsible bidders submitting the lowest subtotal dollar value on schedule bbid sheet, page 2, and bid sheet, page 3, or the lowest responsible bidder submitting the lowesttotal dollar value in each individual zone, when it deems it in its best interest to do so.

All bidders shall be required to have a minimum of five years of experience in process serving in volumes similar to that required by the county and the OCSS. All bidders shall be required to have a minimumof five 5 years of experience in process serving in volumes similar to that required by thecounty and the ocss herein.

A penalty of fifty dollars (****) may be deducted for each person for each calendar day during which discrimination or intimidation occurred. The agreement may be canceled or terminated for a second or subsequent violation. here may be deducted from the amount payable to the contractor by the countyunder this agreement a penalty of fifty **** dollars for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisionsof the agreement

No bidder may withdraw his or her bid within sixty (60) days after the actual date of opening thereof. o bidder may withdraw his or her bid within sixty 60 days after the actual date of opening thereof.

Failure to submit bid security in the required manner may cause the bid to be rejected. Bids will not be accepted from entities that have not registered and downloaded bid documents from the Empire State Purchasing Group website. failure to submitin this manner may cause the bid to be rejected. in order to ensure that county bid documents have not beenaltered in any way, the county will not accept bids from personsor business entities that have not followed this requirement.

Bids must be received no later than June 11, 2026, at 02:00 PM. Bids must be received and accepted no later than the final submission date and time set forth above.

Payment will be made upon full and faithful performance, acceptance of materials/work, and receipt of vendor invoices. Payment will be made upon the full and faithful performance of the contract, acceptance of materials andor work by countys designated person, and upon receipt of the vendor invoices from the receiving department.

Supplier warrants that all material, work product, and merchandise supplied will strictly conform to specifications, be fit and serviceable, of good quality, free from defects, new, and not infringe on any third-party rights. A supplemental warranty of at least one year for correction of failures or defects is also required. Supplier warrants that all material, work product, and merchandise supplied under the order a shall strictly conform to all specifications, drawings, samples, or other descriptions furnished to and approved by onondaga county. . .

Award will be made to the lowest responsive and responsible bidder, considering availability of equipment or goods. Award to allbid Award clausethe award of the contract may be made to all responsive and responsible bidders in the following order of preference: 1. The bidder submitting the lowest bid. . .

Bidders must provide three references where they are performing the same type of service, a sample of their affidavit of service form, and a sample of their billing invoice. Bidders must provide at the time of bid opening: 1. Three 3 references where they are performing the same type of service. 2. A sample of your affidavit of service form. 3. A sample of your billing invoice.

Failure to deliver as specified may result in contract termination and disqualification from future contracts for at least two years. Failure to deliver as specified may result in termination of the contract and may further disqualify your firm from receiving future contracts for at least two years. . .

Samples are required to be furnished by the bidder at the request of the purchasing director, at no cost to the county. Samples are required to be furnished by the bidder at the request of the purchasing director. Samples are to be furnished at no cost to the county.

Protests of companies, products, or services must be made in writing to the director of the division of purchase within 3 days of bid opening. Protests of companies, products or services being offered from competing bidders must be made within 3 daysof bid opening, in writing, to the director of the division of purchase.

Failure to deliver as specified may result in disqualification from receiving future contracts for at least two years. Failure to deliver as specified may result in termination of the contract and may further disqualify your firm from receiving future contracts for at least two years. . .