Sealed Invitation to Bid (ITB) for crowd control and unarmed security services for the Division of Student Affairs at Middle Tennessee State University. Response deadline is July 9, 2026, at 3:00 PM CT. Contact: Melisa Warner, Procurement Specialist. Award will be made to the lowest responsive and responsible bidder. Minimum of five years in business required. Proposers must have all required licenses, permits, and certificates of insurance. A Certificate of Insurance (COI) is required. The contract term is approximately date of award through June 30, 2027, with two 12-month extension options. Payment terms are net 30 days, with prompt payment discounts considered. Bids must be submitted via mtSource or mailed/hand-delivered. No faxed or emailed responses accepted. All bids become public documents. Subcontractors are not allowed.
The response deadline is July 9, 2026, at 3:00 PM CT.
The university is governed by the Tennessee Prompt Pay Act of ****, allowing 45 days for payment. It is common practice to pay within thirty (30) days from receipt of an undisputed invoice. A prompt payment discount will be considered in the award process when given for 30 days (e. g. , 1/15, net 30).
An award will be made to the lowest responsive and responsible bidder considering ability to perform, conformity to specifications, pricing, company history and references, contractors qualifications and experience, and willingness to accept a university purchase order.
The company must have been in business providing crowd and event control services for a minimum of five (5) continuous years. Proposer must have all licenses, permits, and certificates of insurance required by federal and state laws. All personnel supplied by the contractor must be at least 18 years of age, speak English fluently, and guards must have mandatory sexual harassment training, unarmed security license, deescalation training, first aid/CPR training, and safe restraint training.
Any responsive and responsible proposer that has submitted a compliant bid has seven days after bid closing to request a bid tabulation.
Failure to complete the bid form or comply otherwise with the bid requirements and specifications may be cause for rejection of bid. Failure to provide documents upon request will cause your bid to be considered nonresponsive. Failure to sign the proposal will result in the disqualification of your entire ITB proposal.