Ira Government Bids & RFPs

The bid notice does not explicitly state a delivery deadline for the modular operator consoles. However, it does mention a due date for shipping of 05/23/2026 for various console configurations and installation.

The bid notice states that all components must include a five-year warranty from completed installation.

Respondents must provide documentation reflecting registration with the Department of Revenue for sales and use tax. If exempt, a copy of the communication from the Department of Revenue supporting this exemption is required. Additionally, all respondents are required to have an adequate service organization for which the bid is applicable.

Respondents must answer yes or no to questions regarding being presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions. They must also disclose if they have been convicted of or had a civil judgment rendered against them for fraud or criminal offenses in connection with public transactions, or if they are presently indicted or otherwise charged by a government entity with such offenses. Additionally, a history of public transactions terminated for cause or default within the past three years must be disclosed.

The bid notice states that all work shall be completed by November 31, 2026. If no responsive and responsible bidder is able to meet this date, the county reserves the right to extend the project completion deadline to November 31, 2027. The contract shall commence on June 17, 2026, and continue until the project is complete, unless terminated earlier.

Payments will be made with the Peoplesoft purchase order, receipts, vendor's original invoice, and voucher.

All work of this contract shall be guaranteed by the contractor for a period of one 1 year from the date of substantial completion. Items of work which are uncompleted as of the date of substantial completion, or which subsequently become defective, shall be guaranteed for one 1 year from the date of their respective completion or correction.

The county reserves the right to award this bid to the lowest responsive bidder that can deliver this project before November 31, 2026.

Bidders shall have a minimum experience of performing at least two 2 contracts meeting the requirements in this specification. Bidders shall submit, upon request, references from two 2 previous contracts, listing name, address, contact person, and telephone number. Contractors shall have been in business for five 5 years performing similar work for commercial or institutional accounts of equal size. The technician performing work on this contract must have five 5 years minimum experience working on the type of project specified.

The contractor shall be responsible for repairing any damage to other surfaces or finishes caused by, or resulting from hisher operation, the work of this contract, or the activity of hisher personnel. The county reserves the right to reduce payment to the contractor for any repairs or damage the contractor fails to remedy within fourteen 14 days of written notice by the county.

A prebid meeting will take place on June 4, at 10:00 a. m. , at the Otsego County Highway Department Main Garage, at 20 Linden Ave. , Cooperstown. Bidders attendance at this meeting is strongly recommended to understand the scope of this project.

Bidders are required to submit with their bid the certificate of registration for the public work contractor and subcontractor registry. Failure to submit the certificate of registration may render the bidder nonresponsive and the bid could be disqualified.