This is an Invitation for Bid (IFB) for food service chemicals and related equipment. Bidders must respond online via the eBid system; emailed or faxed copies will not be accepted. All communication regarding the solicitation must be directed through the buyer of record via the eBid system. No late responses will be accepted. The contract period is one year with an option to renew for two additional one-year periods. Vendors are responsible for setting up all dispensers and equipment as needed. Safety Data Sheets (SDS) must be included with each shipment. Inside delivery is required. The anticipated start date for services is June 1, 2026. Bidders must complete and upload required forms, including a substitute W9 plus form and a felony conviction notification form. Failure to adhere to instructions regarding exceptions and deviations may result in a nonresponsive bid. Deliveries are expected within seven calendar days of a properly executed order.
The desired delivery is seven 7 calendar days after the receipt of a properly executed order. The bidder should state their maximum delivery in the space provided. Delivery shall be no later than seven 7 calendar days after receipt of a properly executed order. Failure to adhere to this requirement will result in the termination of the agreement for breach.
The bid notice states that payment will occur no sooner than 30 days after receipt and acceptance of items and/or services or receipt of correct invoice whichever is later.
The bid notice states that the district reserves the right to award by line, by group, all or none. Awards will be made in the best interest of the district.
The bid notice implies that bidders must be authorized agents permitted and authorized to legally bind their company. It also requires compliance with various policies and procedures, including those related to ethics and conflict of interest.
The bid notice mentions that failure to adhere to delivery requirements will result in the termination of the agreement for breach. It also states that contacting district staff other than the buyer of record violates policy and is strictly prohibited, and that contacting district personnel may result in disqualification. Falsifying information regarding alternate or substitute items risks the firm being placed on the district's debarred vendor list.
The bid notice indicates that on occasion the district may need the vendor to go to a school site to check and ensure the chemicals are working properly with the current district equipment. Bidders are asked to list the cost for a site visit and what services are included.
The question deadline is May 5, 2026, at 02:00 PM CT. The response deadline is May 11, 2026, at 02:00 PM CT.
