This is a public tender from the County of Westchester for salad items for their nutrition program central kitchens. The bid number is **** must be sealed and received before 2 PM on March 6, 2026. Emailed or faxed bids are not permitted. The contract period is for 12 months starting July 1, 2026, with an option to extend. Delivery is FOB destination, requested ASAP after notice of award. Bidders must guarantee delivery within a specified number of days, and delivery time may be a factor in award determination. Bids must be priced per unit, and only new equipment is accepted unless otherwise stated. Samples are required prior to bid opening and must be delivered free of charge. Awards may be made by individual item, grouped items, or lot. The county reserves the right to reject any or all bids. Payment terms are 2 10 net 30, with EFT payments preferred. The county does not pay fuel surcharges. The contract may be terminated with 30 days' notice. Deliveries must be made within three business days from the order date, inside to the designated area between 8:00 AM and 1:00 PM. All fresh salads must have a sell-by date stamped on containers. Vendors must specify the brand they are bidding on. The minimum order for free delivery is $500. The county prefers awards to two to three bidders. The county will determine the low bidder based on total order value. Insurance requirements are detailed, including Commercial General Liability and Commercial Umbrella/Excess Insurance. Vendors must comply with all applicable federal, state, and local laws.
Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified. Bidders guarantee delivery within a specified number of days, and delivery time may be a factor in determining the winning bidder. Deliveries must be made no more than three 3 business days from date order is given unless otherwise specified.
The county terms of payment are 2 10 net 30. The municipality overseeing each kitchen is responsible for ordering and payments. All invoices should be mailed directly to the kitchen for remittance unless directed otherwise.
All items delivered must be guaranteed against faulty materials and workmanship.
Awards may be made by individual item, grouped items or lot. The county will determine the low bidder for a particular item or group of items by ensuring the difference of the total of orders for the period exceeds 75 from one bidder to the next. Delivery time may be a factor in determining the winning bidder.
The purchasing agent reserves the right before making award to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth herein and are sufficient to insure the proper performance in the event of an award. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing.
Should the vendor fail to perform as required by the specifications, the county may cancel the order and terminate the order/contract. In such event, the county will assume no responsibility for, nor will it reimburse the vendor for any expense or loss to the contractor because of such termination or cancellation. County will then purchase product/service on the open market and charge back the difference to the defaulting vendor. If during the course of the contract you do not ship the brand that you bid on or indicated, you will be billed the difference between what you bid and the next lowest bidder supplying the correct item.
Samples: When required must be delivered prior to the bid opening and free of charge. Samples will be returned at bidders expense and bidder is required to arrange for pick up.
Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered. Such protests must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening.
Failure to complete this bid in its entirety may result in disqualification. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification. Noncompliance risks bid disqualification.
