Travel All Government Bids & RFPs

The bid notice does not explicitly state a delivery deadline for the pass-through instrument drying cabinets.

The bid notice does not specify the payment terms.

The bid notice states that the vendor shall provide full service maintenance through a service agreement for a minimum of 2 years post installation.

The bid notice does not specify the award criterion.

The contractor shall ensure that only fully qualified technicians/engineers are employed in the performance of all work performed under this contract.

The bid notice does not explicitly detail penalties for non-compliance, but mentions that non-compliance may result in job site suspense until compliance is met at the contractor's expense.

It is the responsibility of the contractor to conduct site visits, verify existing conditions, quantities of materials, installation instruction of materials to be used, and discrepancies or conflicting requirements in the statement of work before preparing the final proposal.

The bid notice does not mention the submission of samples.

The bid notice does not specify a deadline for challenges.

The goods ordered equipment and materials shall be delivered to the above destination within 12 months after issuing the purchase order.

Payment will be made via EFT within 30 days upon receipt of goods in accordance with the Embassy's purchase order.

At least 01 year on parts and services. The vendor must provide minimum warranty details.

RFQs will be evaluated using the lowest price technically acceptable LPTA method.

Offerors shall be registered in the SAM system for award management database at www. ***. *. * prior to submittal of their offer/proposal.

In the event that the vendor fails to deliver on time as stipulated in the purchase order, except in cases of force majeure, the embassy reserves the right to impose a penalty. This applies if the shipment is delayed by more than one week. The penalty, however, shall not exceed 5% of the goods involved in late delivery.

The embassy intends to conduct a pre-quotation conference at the site. The pre-quotation conference/site visit will be held on April 09, 2026, from 09:00 am to 11:00 am local time at U. S. Embassy Phnom Penh.

The bid submission deadline is Thursday, April 16, 2026, at 11:00 AM CST. Bids must be received electronically at ullafayettebids@louisiana. edu.

The University of Louisiana at Lafayette adheres to Net 60 payment terms. All other payment terms must be disclosed with the bid, and stricter payment terms may be cause for rejection of the bid.

The manufacturers standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required by UL Lafayette and specified in the solicitation. In such cases, the bidder and/or manufacturer shall honor the specified warranty requirements.

The intent is to award this bid to the lowest responsible and responsive bidder. UL Lafayette reserves the right to award items separately, grouped, or on an all-or-none basis, as deemed in its best interest.

Bid submissions must be signed by a person authorized to bind the vendor. In accordance with Louisiana R. S. 39:1594, the person signing the bid must be a corporate officer, a member of a partnership, or an authorized representative with supporting documentation.

Failure to deliver within the time specified in the bid award will constitute a default and may be cause for contract cancellation. UL Lafayette reserves the right to purchase goods or services on the open market and surcharge the vendor with excess costs.

It is the responsibility of the prospective bidder to visit and examine the jobsite, take measurements to their own satisfaction and determine conditions under which work is to be done. To visit the jobsite and for further information, prospective bidders are to contact Lorita Raymond at ****.

Written inquiries must be received in the UL Lafayette office of purchasing no later than five (5) calendar days prior to the opening of bids.