This is a Request for Proposal (RFP) from the State of Delaware, Division of Public Health, for professional services related to the enhancement and maintenance of the Cancer and Chronic Disease Data Management System (CCDDMS). The scope of services includes system maintenance, technical support, system enhancements, hosting, patient navigation tool development, dashboard creation, pharmacy claim submission functionality, and integration with health provider electronic claim connectivity. Vendors must also provide monthly and ad hoc reporting, data quality assurance, and CDC compliance. A Smartsheet license and workflows for various programs are also required. The system must include an option for a Spanish language version. Additional services related to the Delaware Cancer Registry may be required. Proposals must be submitted electronically through the euna procurement (formerly Bonfire) portal. Key dates include a deadline for questions on June 4, 2026, and a proposal submission deadline of July 8, 2026, at 1:00 PM EDT. Vendors are required to submit specific forms, including a Vendor Information Sheet, Noncollusion Statement, Exceptions Form, Confidentiality Form, and Business References. The contract duration is two years with eight optional one-year extensions. The state reserves the right to reject any or all proposals.
The deadline for receipt of proposals is July 8, 2026, at 1:00 PM EDT.
The State of Delaware will require a payment schedule based on defined and measurable milestones. Payments for services will not be made in advance of work performed. The state may require holdback of contract monies until acceptable performance is demonstrated, as much as 25%.
The vendor will provide a warranty that the deliverables provided pursuant to the contract will function as designed for a period of no less than one year from the date of system acceptance. The warranty shall require the vendor to correct, at its own expense, the setup, configuration, customizations or modifications so that it functions according to the states requirements.
The contract shall be awarded to the vendor whose proposal is most advantageous, taking into consideration the evaluation factors set forth in the RFP. The state of Delaware is not obligated to award the contract to the vendor who submits the lowest bid or the vendor who receives the highest total point score.
General evaluation requirements include the qualifications of the vendor (administrative oversight, past experience, quality assurance program details, available resources), methodology proposed (services fit needs, logical sequence, adequacy of workplan, builds on existing work), proposed budget compared to required activities, responses to scope of services, and evaluation of proposed costs as they relate to proposed service delivery.
The State of Delaware may include in the final contract liquidated damages provisions for nonperformance.
A prebid meeting has not been established for this request for proposal.
Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the designated contact, in writing, at least ten calendar days prior to the time set for opening of the proposals.
Failure to respond to any mandatory requirement may cause the disqualification of your proposal. Vendors directly contacting state of Delaware employees risk elimination of their proposal from further consideration.
