The Hawaii Tourism Authority (HTA) is seeking proposals for global meetings, conventions, and incentives (MCI) marketing and management services for the Hawaiian Islands. The contract period is 36 months, from January 2027 to December 2029, with a total estimated value not to exceed $20,900,**** are due electronically via HIEPRO by August 20, 2026, at 2:00 PM HST. Key responsibilities include developing and implementing a strategic roadmap, driving citywide and single property bookings, managing the Meethawaii. com website, and supporting crisis communications. The evaluation criteria include the firm's capabilities, the proposed marketing plan, familiarity with Hawaii's brand, and cost. Offerors must be registered on HIEPRO and comply with state requirements.
Offers are due at 2:00 p. m. Hawaii Standard Time (HST) on August 20, 2026. Offers are due at 2:00 p. m. hawaii standard time hst on august 20, 2026
Invoices will be paid within 30 days upon verification of satisfactory performance. Pay invoices within 30 days upon verification of satisfactory performance.
Proposals will be evaluated based on overall capabilities of the firm, qualifications of personnel, the global MCI marketing and management plan, familiarity with the Hawaii brand and product, and cost. Award will be made to the responsible offeror whose proposal is determined to be the most advantageous to the state based on the evaluation criteria set forth in the rfp
Offerors must demonstrate organizational capacity, professional experience in MCI sales marketing and management, and familiarity with Hawaii's brand and culture. The offeror shall provide a complete description of its relevant experience in global mci sales marketing and management services
Protests concerning the solicitation or solicitation content must be submitted in writing before the proposal due date. Any protest concerning the solicitation or solicitation content shall be submitted in writing before the proposal due date
Proposals may be rejected for late submission, non-responsiveness, non-responsibility (e. g. , lack of vendor compliance, refusal to abide by general conditions), failure to cooperate, falsification of information, or lobbying efforts. A proposal may be automatically rejected, without further review, for the following reasons: a late proposals. . . . b nonresponsiveness. . . . c nonresponsibleness.
The total estimated value for the entire contract period is $20,900,****. The total estimated value is not to exceed twenty million nine hundred thousand and no100 dollars 20, 900, **** usd, for the entire contract period
