Travel Events Government Bids & RFPs

$40,****

The closing date for bids is June 20, 2024, at 22:08:20 UTC.

The award will be based on Price and Experience months in business.

Vendors should review and update their account information, including addresses and contact persons, prior to bid submission.

Emailed and hard copies of bids will not be accepted; only online bids are allowed.

Registration in the US System for Award Management SAM database is mandatory to be considered for award. Offerors may obtain information on registration and annual confirmation requirements via the internet at the help tab of www. ***. *. *

Bids must be received by the procurement department no later than 3:00 PM on Monday, August 17, 2026.

University's suggested payment terms are 2/10 net 30. Other options may be offered by the bidder. If not clearly indicated, university's standard terms of net 30 upon receipt of invoice or goods will apply.

Manufacturer's standard warranty shall apply unless otherwise stated in the IFB.

The award will be made to the bidder that submits a response that is the most advantageous to the university, providing the best value. This includes considering the impact on compliance with laws, purchase price, vendor reputation, quality, meeting needs, past relationship, impact on historically underutilized businesses, total long-term cost, and other relevant factors.

Bidders must be qualified and submit all required documentation, including evidence of insurability and a COVID-19 risk mitigation and sanitation plan.

Default in promised delivery without accepted reasons or failure to meet specifications authorizes the university to purchase elsewhere and charge any increased costs to the bidder.

Any actual or prospective bidder who is aggrieved in connection with this IFB, evaluation, or award may formally protest as provided in state rules at 34 TAC Rule ****.

Failure to sign the bid, failure to return required documents, alterations to the pricing schedule, not using the online portal for questions, or submitting late, incomplete, or unsigned bids may subject the bid to disqualification.

Offers are due at 2:00 p. m. Hawaii Standard Time (HST) on August 17, 2026.

HTA will pay invoices within 30 days upon verification of satisfactory performance.

Award will be made to the responsible offeror whose proposal is determined to be the most advantageous to the state based on evaluation criteria including overall capabilities of firm, brand marketing plan, familiarity with Hawaii brand and product, and cost.

Offerors must demonstrate relevant experience in destination brand marketing services, particularly within the Japan market and the Hawaii tourism industry. They must also have or establish an office in Japan and assign a project manager who is 100% dedicated to the HTA account.

Protests concerning the solicitation or solicitation content must be submitted in writing before the proposal due date.

Proposals may be automatically rejected for reasons including late submissions, non-responsiveness, non-responsibleness (e. g. , lack of Certificate of Vendor Compliance), refusal to abide by general conditions, failure to cooperate, falsification of information, or lobbying efforts.

The total estimated value for the entire contract is $18,300,****.