Travel Events Government Bids & RFPs

The bid notice does not specify a delivery deadline for the services. The deadline for submissions is June 3rd, 2026, 2:00 PM EDT.

The bid notice states that FLVS is seeking proposals from qualified venues and/or full-service hospitality providers.

The bid notice does not explicitly state a deadline for challenging the bid. The questions due date is May 21st, 2026, 2:00 PM EDT.

The bid due date and time is Tuesday, May 19, 2026, at 11:00 am EST. Proposals will not be received after this date and time.

The bid notice states that payment will be made following the owner's policy and procedures. Invoices shall specify the period for which payment is claimed, the purchase order number, services performed, amount claimed, and correlation between services and proposal. No payment will be made unless duly authorized and accompanied by proper documentation.

The contractor will replace without charge for materials, labor, or transportation any and all parts found defective within one year from the date of final acceptance. If equipment fails to function properly within the first thirty days after delivery (excluding negligence by a college employee), it shall be replaced with new equipment under the conditions of warranty and manufacturer's guarantee.

Proposals will be evaluated based on vehicle quality, safety, and amenities; driver qualifications and professionalism; service reliability and trip execution; cost competitiveness and transparency; relevant experience; fleet capacity and operational capability; vendor reputation and references; and managerial support and communication.

Respondents should submit sufficient information to enable the evaluation committee to fully ascertain each respondent's capability to perform the requirements contemplated by this solicitation. Specific requirements for vehicle services, driver services, and trip operations are detailed in the RFP.

The bid notice mentions that in the event of a violation of anti-discrimination provisions, there may be deducted from the amount payable to the contractor a penalty of **** for each person for each calendar day during which such person is discriminated against or intimidated. It also states that the contract may be canceled or terminated for any violation.

The bid notice does not mention the submission of samples.

Any prospective bidder who wishes to challenge a bid proposal specification shall file such challenges in writing with the contracting agent no less than three business days before the opening of the bid proposals.

The bid notice states that proposals must be received no later than 5 p. m. on May 15, 2026.

The bid notice states that proposals will be evaluated based upon the credentials, portfolio quality, technical competence, suitability, and cost of proposed services.

The bid notice states that vendors can qualify as a firm or an individual consultant and that proposals will be evaluated based upon the credentials, portfolio quality, technical competence, suitability, and cost of proposed services.

The bid notice does not mention a site visit.

The bid notice states that contractors must provide a portfolio selection of not less than five 5 relevant photos that are representative of your work.

The bid due date is April 27, 2026, at 5:00 PM MT. The contract term is for six months commencing on the date the contractor receives a written notice of award.

The bid notice states that payments will be made to the contractor within thirty (30) days following acceptance of goods or services, or receipt of a properly prepared invoice by the city department identified in the invoice instructions set forth on the purchase order, whichever is later. All vendors must accept ACH payment.

The contractor warrants that the goods furnished will conform to the specifications, drawings and descriptions listed in the bid invitation, and to the samples furnished by contractor, if any. The contractor also warrants that the product sold to the city will conform to the standards promulgated by the US department of labor under the occupational safety and health act of ****.

This solicitation will be awarded by the purchasing strategic sourcing director to the lowest responsive, responsible bidder.

A contracted transport vendor must have the appropriate staffing, staff knowledge/experience, insurance, driving licenses, registered/inspected/appropriate transport vehicles, logistical knowledge, and all required federal and state licenses/permits necessary to conduct a particular transport. Vendors are required to submit a USDA class T or H registration.

The bid notice mentions that failure to furnish required documentation with the bid will result in the bid being deemed incomplete and non responsive, resulting in rejection. It also states that any person or entity that violates the Cone of Silence/anti-lobbying policy may be disqualified.

Protests must be made after the City Council agenda has been posted and by 5:00 PM the day before the City Council meeting in which the award will be made.