Travel Events Government Bids & RFPs

The event is scheduled for 7 August 2026 through 8 August 2026.

A single firm fixed price award shall be made on the basis of lowest price.

Offerors must have a current registration in the System for Award Management (SAM) at www. ***. *. * as of the date that quotes are due.

Offerors must maintain a current registration in SAM for the entire duration of the purchase order and to facilitate disbursement of payments. Offerors shall ensure all representations and certifications are current in SAM as a condition of award.

The event is scheduled for 7 August 2026 through 8 August 2026.

A single firm fixed price award shall be made on the basis of lowest price, the government will evaluate pricing in accordance with FAR **** to determine if the offerors proposed price is fair and reasonable.

Offerors must have a current registration in the System for Award Management (SAM) at www. ***. *. * as of the date that quotes are due. Offerors must maintain a current registration in SAM for the entire duration of the purchase order and to facilitate disbursement of payments. Offerors shall ensure all representations and certifications are current in SAM as a condition of award.

Offerors must have a current registration in the System for Award Management (SAM) at www. ***. *. * as of the date that quotes are due. Offerors must maintain a current registration in SAM for the entire duration of the purchase order and to facilitate disbursement of payments. Offerors shall ensure all representations and certifications are current in SAM as a condition of award.

The period of performance for lodging is from July 27, 2026, to July 30, 2026. The contract award and hotel selection must be completed no later than July 13, 2026.

Payment will be made by electronic funds transfer (EFT) via the Wide Area Workflow (WAWF) system. Specific document types for payment requests will be submitted in WAWF.

Award will be made to the vendor whose quote is most advantageous to the government, based on a combination of technical acceptability and price. Technical factors will be evaluated on an acceptable/unacceptable basis, and price will be a significant evaluation factor.

The hotel must be located in Annapolis, Maryland, or within a 15-minute drive of the Naval Academy, and be able to accommodate full-size buses. It must also have ample private space for the reception and a suitable lobby area for registration.

Yes, the hotel is required to provide a sample reception menu and a sample breakfast menu with their bid.

Quotes that do not comply with detailed instructions for format and content may be considered unacceptable and ineligible for award. Failure to submit requested information to support price reasonableness may also result in disqualification.

Bids must be received before the bid opening on August 4, 2026, at 1:30 PM. Late bids will be rejected.

Invoices are to be submitted monthly to the City of Albany Department of General Services. Timely payment may be affected by late invoice submission.

Price shall include base warranty.

Award will be made to the lowest responsible bidder whose proposal complies with all provisions.

The bidder must have ten years of professional experience in similar operations, with two years on public rights of way. They must also have a minimum of five professionally trained staff and direct control over proposed equipment.

The bidder accepts the provisions regarding liquidated damages in the event of failure to complete the work on time.

Each bidder should visit the site of the proposed work and fully acquaint himself with the existing conditions.

Incomplete bid packages will be disqualified. Failure to submit required letters for subcontractors may be cause for rejection.

Bid submission deadline is August 4, 2026, at 12:00 PM. The contract term is January 1, 2027, through December 31, 2027.

Invoices are to be submitted monthly to the Department of General Services. Upon completion of the work task, an invoice and city voucher shall be delivered, mailed or emailed to: City of Albany Department of General Services, 1 Conners Blvd, Albany, New York ***@***. *. *

Price shall include base warranty, freight and delivery charges to the City of Albany, Department of General Services.

Award to contract will be made only to the lowest responsible bidder, whose proposal shall comply with all the provisions required to make it normal.

The successful bidder shall demonstrate adherence to minimum qualifications including ten years of professional experience, a minimum of five professionally trained staff, and direct control over proposed equipment.

If the contractor fails at any time performing work required by this contract within the time limits specified, the city shall have the right to terminate the contract upon ten 10 business days written notice to the contractor.

Each bidder should visit the site of the proposed work and fully acquaint himself with the existing conditions. Each bidder should visit the site of the proposed work and fully acquaint himself with the existing conditions, there relating to construction and labor, and should fully inform himself as to the facilities involved, the difficulties and restrictions attending the performance of the contract.

Incomplete packages will be disqualified and not considered. Failure to submit the required letters may be cause for rejection of bid.