Cap Height Government Bids & RFPs

The contractor shall deliver all items not later than 90 days after date of contract award.

Payments to the contractor shall be made through EFT within 30 days following satisfactory inspection and acceptance of the vehicles at U. S. Embassy New Delhi, submission of a legitimate invoice to the Financial Management Office (FMO) along with proof of delivery and upon presentation of the certificates of origin or vehicle titles.

The contractor agrees that the vehicles furnished under this contract shall be covered by the most favorable manufacturers commercial warranty in New Delhi, India. The contractor shall provide a copy in English of the applicable manufacturers commercial warranty, with each vehicle covered by such a warranty, at no additional cost to the government.

The U. S. government intends to award contracts to the responsible company submitting an acceptable quotation at the lowest price.

Offerors shall be registered in the SAM system for award management database at www. ***. *. * prior to submittal of their offer. Failure to be registered at the time of proposal submission may deem the offeror's proposal to be considered non-responsible.

Failure to provide valid and transferable title at delivery shall be considered nonconforming performance. Failure to provide requested documentation may result in the offer being found technically unacceptable or the contractor being found non-responsible.

The delivery date is required by 30 September 2026.

Payment terms are requested in the proposal.

Warranty information is requested in the proposal.

Award shall be based on all or none (AON), partial fills will not be accepted and made for the lowest priced item that are technically acceptable.

Offerors must be registered in the System for Award Management (SAM) at www. ***. *. *

Failure to propose on all CLINs may render the proposal unacceptable and ineligible for award consideration. Proposals with any refurbished equipment/parts will not be accepted.

Project completion is expected within 'x' weeks from the date of award. Project completion within x weeks from the date of award.

Payment will be made within thirty (30) days of receipt of an accurate invoice, which must be submitted no later than the 15th day of the following month. Payment will be made within thirty 30 days of receipt of the invoice.

The vendor shall provide manufacturer warranty details for parts and labor. Provide manufacturer warranty details for parts and labor.

Bids will be evaluated based on compliance with bid specifications, vendor experience and qualifications, quality and durability of proposed equipment, proposed timeline, cost-effectiveness, and references. Bids will be evaluated based on the following criteria: Compliance with bid specifications and scope of work. Experience and qualifications of the vendor. Quality and durability of proposed equipment.

Bidders must have demonstrated experience installing similar systems, be able to provide manufacturer-authorized products meeting NFHS or equivalent standards, and have a proven record of completing projects on time and within budget. Demonstrated experience installing basketball backboard systems and height adjusters in gymnasiums of similar size and scale. Ability to provide manufacturer-authorized products that meet NFHS or equivalent standards. Proven record of completing projects on time and within budget.

If a proposer fails to formally acknowledge and accept a purchase order or execute a contract within ten (10) working days after notification, the deposit may be forfeited as liquidated damages. If a proposer fails to formally acknowledge and accept purchase order or to execute the contract within ten 10 working days after notification, the deposit, if any, may be forfeited as liquidated damages.

Attendance at the pre-bid meeting on June 10th, 2026, at 11:00 AM at Beech Woods Recreation Center is mandatory for companies wanting to submit a bid. A prebid meeting has been scheduled for June 10th, 2026 at 11:00 am local time. Attendance at this meeting is mandatory for any company wanting to submit a bid.

Failure to enter into a contract within ten working days after notification may result in forfeiture of the deposit. If a proposer fails to formally acknowledge and accept purchase order or to execute the contract within ten 10 working days after notification, the deposit, if any, may be forfeited as liquidated damages.

The total budget for the project is estimated between $30,000 and $35,000. The total budget for the replacement of six 6 gym basketball backboard systems and height adjusters is estimated at 30,000 to 35,000.

Proposals must be received by July 7, 2026, at 10:30 am CST.

BCBE aims to process payments within thirty 30 days of final invoice approval. Delays may occur due to holidays, internal reviews, or disputes. If an issue arises, the payment timeline begins once the matter is resolved.

The unit is to have a full 18-month warranty on parts, labor, and mileage against manufacturer defects.

Primary factors used to decide the award will be price, quality, availability, and responsiveness.

Vendors must be actively engaged full-time in providing the specified goods or services, have a minimum of five 5 consecutive years of experience in the relevant industry, and obtain and maintain all necessary licenses, permits, and certifications.

Failure on the part of the contractor to fulfill contractual obligations shall be considered just cause for the termination of the contract, and the contractor is not entitled to recover any costs incurred by the contractor up to the date of termination.

It is required that all bidders attend the pre-bid meeting at Baldwin County High School on June 15, 2026, at 9:00 am CST to verify dimensions and intent.

Vendors not responding and/or submitting a no-bid response to three consecutive invitations to bid for the requested commodity may be removed from the bidders list. Unsatisfactory audit findings may result in disqualification from future solicitations.

Deliveries are expected to be at the institution within 30 days of award. Deliveries must be made between the hours of 8:00 am and 2:00 pm CST. Deliveries are expected to be at the institution within 30 days of award.

Offers will be evaluated based on price, past performance, and delivery ability. The following factors will be used to evaluate offers: 1. Price 2. Past Performance 3. Delivery Ability

This solicitation is set aside exclusively for small businesses. Registration with the System for Award Management (SAM) is required. This solicitation requires registration with the System for Award Management SAM in order to be considered for award

Failure to meet delivery schedules or contract specifications will negatively affect past performance. Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractors history of past performance.

Failure to meet delivery schedules or contract specifications may result in a finding that the quoter is not responsible for future requirements. Past performance information may be used by the government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.