This is an invitation for bids (IFB) from the University of Hawaii for the furnishing, delivery, installation, and disposal of mattresses for the University of Hawaii at Hilo. All bids must be submitted electronically through the HIEPRO system by 2:30 p. m. , May 28, 2026. Questions and requests for clarifications must be submitted electronically through HIEPRO by May 7, 2026. The award will be made to the lowest responsive and responsible bidder. The delivery must be completed within 120 calendar days from the notice to proceed. The bid includes two types of mattresses: twin XL and twin. Quantities are estimates. All pricing must be inclusive of furnishing, delivery, installation, and disposal services. Bidders must provide manufacturer specifications or product data sheets demonstrating compliance with all requirements. A minimum five-year warranty is required for the mattresses. Payment will be made after full delivery, installation, removal, and final acceptance of all items.
The contractor shall deliver the mattresses within one hundred and twenty (120) consecutive calendar days from the date designated in the notice to proceed.
Payment shall be made only after full delivery, installation, removal, and final acceptance of all items. Contractor shall be remunerated upon final acceptance of goods and submission of a properly executed original invoice and one (1) copy, indicating the contract number to University of Hawaii at Hilo Business Office, thirty (30) calendar days following submission of invoice and acceptance of services/goods.
The bid notice states that a minimum five (5) year warranty from the date of delivery and acceptance is required, which shall be non-prorated for the first three (3) years.
Award shall be made to the lowest responsive and responsible bidder whose bid conforms in all material respects to the IFB.
Bidders must demonstrate adequate financial resources, experience, and capability to perform all required services, including delivery, installation, and disposal.
Questions and requests for clarifications must be submitted electronically through HIEPRO by May 7, 2026, at 2:30 p. m. , Hawaii Standard Time.