Projection Government Bids & RFPs

The U. S. government will verify that the offeror bidder has the license through the Ministry of Land, Infrastructure, Transport and Tourism MLIT website at https:etsuran2. mlit. go. jp takken. It is the responsibility of the offeror bidder to ensure that it has the license Japanese civil construction or Japanese architectural construction, and that it is accurately shown on the MLIT website, by the proposal bid due date and time. Failure to comply with this requirement will be cause for rejection of your offer bid.

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Failure to comply with this requirement will be cause for rejection of your offer bid.

The proposal due date is May 28, 2026, at 3:00 PM Eastern Time.

Invoices must be submitted electronically to ***@***. *. * for payment. Contractor shall pay all subcontractors within thirty 30 days of receipt of a proper invoice. For progress payment contracts, 90 percent of the amount earned will be paid, with 10 percent retained.

The offeror warrants that all materials, goods, services, and equipment furnished under the contract will be new, of good quality, free from defects, and in conformance with the contract documents for a period of one 1 year from the date they are furnished and accepted by SMART.

Proposals will be evaluated based on qualifications and experience with GASB 75 reporting and advisory services (25 points), experience and professional certifications of actuaries assigned to the project (25 points), transition or onboarding plan (25 points), and price (25 points).

SMART requires all prospective providers to have strong credentials, be in good financial standing, and the managing actuary must be an associate of the Society of Actuaries and hold one of the following: Fellow of the Society of Actuaries, Fellow of the Conference of Consulting Actuaries, or Fellow in a similar society or academy. An actuary who is a member of the American Academy of Actuaries (MAAA) or has a similar credential is requested but not required.

A preproposal conference will not be held, and a site visit is not applicable.

Sample submission is not identified as a requirement in the provided text.

Protests addressing the adequacy of the solicitation process and all solicitation documents must be received by the General Manager no later than five 5 business days before the proposal due date. Notice of protest of the award of a solicitation must be received by the General Manager no more than five 5 business days after the SMART board of directors has authorized the General Manager to award a contract.

Any alleged breach of offeror communications rules may result in the rejection of the breaching offeror's proposal. Failure to acknowledge all addenda may result in rejection. Failure to conform to proposal content and packaging requirements may result in rejection. Deviations found ambiguous, unfavorable, or unacceptable may result in lowered scoring or rejection.

The anticipated timeline for a signed agreement is June 30, 2026, with work commencing July 1, 2026, and completion by September 14, 2026. MECA will work with the successful bidder to determine a specific timeline.

The bid notice states that payment terms will be net 30 days from installation and acceptance by MECA.

The bid notice states that a year 1 support program is to be included in the base bid price, and bidders may provide preventative maintenance program details as a separate document.

Proposals will be evaluated based on the following criteria: a the company profile, background, experience, and references of the proposing party b service and support c ability to agree to the requested contractual terms and conditions and d financial considerations. Other criteria may be considered by MECA based on the nature of the proposals received.

Bidders must provide evidence of the following with their proposals: minimum of three 3 years experience with projection mapping systems of the specified types. Experience with at least four 4 NBA/NHL or NCAA Division I arena projects within the last three 3 years. Experience must include professional venue installations and cannot be limited to collegiate experience only. Documentation of up to three 3 non-sports-related projection mapping projects. Maintain a fully staffed and equipped service facility. Adequate regional service organization capable of meeting warranty response requirements 4-hour phone response with 24-hour repair window. Adequate staff and technical experience to perform work on the proposed schedule. Provide key staff resumes. Proof of suitable financial status.

The bid notice states that there will be a mandatory pre-bid meeting on Wednesday, May 27, 2026, at 1:00 PM CST. All bidders who may wish to provide a proposal must be present at this meeting.

MECA may at its sole discretion disqualify any proposal, which it deems incomplete or noncompliant.