Optimizing Government Bids & RFPs

Intent to bid as a prime contractor is due by **** AM HST on August 5, 2026.

Firms must be registered in the System for Award Management (SAM) with the identified socioeconomic status and NAICS code, or have registration in process.

Incomplete answers or failure to provide required documentation or sign the certification may remove your firm from consideration for a set-aside solicitation.

Proposals must be received by 4:00 p. m. PDT on August 24, 2026. all proposals must be received by 4:00 p. m. pdt on the deadline for proposals date specified on the cover page.

Proposals will be evaluated based on Approach and Work Plan (30 points), Firm and Team Qualifications (30 points), Cost Proposal (20 points), and Responsiveness and Deliverables Quality (20 points). the city expects to evaluate proposals based on the criteria set forth below, which are not necessarily listed in order of importance.

Firms must have demonstrated experience in public sector technology consulting, preferably including California local government experience, and expertise relevant to the project areas. the city seeks firms with demonstrated experience in public sector technology consulting, preferably including california local government experience, and expertise relevant to one or more of the project areas described in this request for proposals rfp.

Protests must be submitted by email within 72 hours of the deadline for proposals or publication of the staff report. if a proposer wishes to contest the submission of another proposal or the substance of another proposal, the protest email must be sent within 72 hours of the deadline for proposals.

Failure to follow protest procedures or exceptions to contract terms may lead to disqualification. if not identified in rfp but identified later, the city has the option to move to the next best proposer, regardless of where we are in the process.

The government shall keep the solicitation posted and open for quotes until August 3, 2026, 12:00pm EDT.

The government will award a contract on a best value trade off basis, price and non price factors considered. The government will evaluate quotations based on three primary factors, listed in descending order of importance: technical capability and approach most significant relevant experience, qualifications, and certifications price least significant.

Offerors must strictly follow the submission instructions detailed in section E page 28 of this solicitation to be considered for evaluation and award. Failure to provide any of the required documentation shall render the quotation incomplete and ineligible for award without further evaluation.

Any false or misleading information submitted by an enterprise when submitting an offer in consideration of an award set aside under the authority of the Buy Indian Act is a violation of the law and punishable under 18 **** claims submitted as part of contract performance are subject to the penalties enumerated in 31 **** to **** and 18 U. S. C. 287.

Individual contracting officers may require documentation of eligibility before awarding a set aside or sole source contracts under the Buy Indian Act and awards may be subject to protest if the eligibility of the successful offeror is in question.