Data Ethics Government Bids & RFPs

The period of performance for the base contract is five years, with a POP begin date of 06/15/2026 and a POP end date of 06/14/2031. Task orders will have specific performance periods.

The bid notice states that payment will be made by EFT and invoices shall be submitted upon receipt and acceptance by the VA.

The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The government may accept other than the lowest priced proposal or other than the highest technically rated proposal to achieve a best-value contract award.

The solicitation is set aside solely for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Key personnel requirements include a Program/Project Manager with a Master's degree, 5 years in research administration, and 3 years in management, and Protocol Coordinators with 3 years of experience in IRB reviews. Offerors must also meet federal small business size standards for NAICS code **** and be listed as certified in the SBA certification database.

The contract includes clauses related to liquidated damages for data breach, with a penalty of **** per affected individual. Failure to comply with security provisions can be grounds for withholding payment or termination for default.

The bid notice indicates that a preliminary visit is FALSE, meaning it is not required.

The bid notice indicates that sample submission is FALSE, meaning it is not required.

The total estimated amount of services required is $5,000,****, with a maximum ceiling of $6,000,**** over a five-year period. The IDIQ guaranteed minimum is $10,****.

The RFI response submission deadline is Friday, May 15, 2026, at 12:00 PM Eastern Standard Time (EST).

Interested parties are requested to submit responses to this RFI in Microsoft Word, PDF, or a compatible electronic format. Responses should provide high-level information based on the respondents current capabilities and experience relevant to the requirement described herein.

Questions regarding this announcement shall be submitted by email after May 7, 2026, at 12:00 PM Eastern Standard Time (EST) are not guaranteed to be answered.

The bid notice does not explicitly state a delivery deadline for the produce itself, but it does mention that all school deliveries shall be made on Monday or the first school day of the week during the hours of 6:00 a. m. and 2:30 p. m. local time and only on regular school days. The contract period is from August 1, 2026, through July 31, 2027, with potential for three additional one-year terms. The bid notice states, The contract vendor must guarantee a 98 fill rate for all properly confirmed orders.

The bid notice states, WCPS standard payment terms are net 30.

The bid notice states, If within the reasonable shelf life of the product, any defects or signs of deterioration are noted, the awarded vendors, at their expense, shall replace the product or the entire case supplied to the complete satisfaction of WCPS.

The bid notice states, The basis of award shall be the lowest responsible bidders submitting a responsive bid that conforms to the specifications established in the solicitation with consideration given to the quantities involved, time required for delivery, purpose for which required, competency and responsibility of bidder, the ability of the bidder to perform satisfactory service, and the plan for utilization of minority contractors, if applicable.

The bid notice states, Bidders submitting a proposal shall have been in business for at least three 3 years providing produce. Bidders who cannot demonstrate to the satisfaction of WCPS that they have these experiences will not be considered. It also requires vendors to maintain a permanent place of business and be certified to do business in Maryland.

The bid notice states, In addition to, or in lieu of, paying for any incurred replacement costs, the awarded vendors may pay liquidated damages, in the amount of 500 per day, for any delay or failure in performance, as well as any related damages sustained by WCPS. It also mentions that violation of weapon possession on school property may lead to contract termination for cause.

The bid notice mentions a pre-proposal conference will be held, but attendance is not required. It does not mention a mandatory site visit for bidders.

The bid notice states, Samples may be requested for testing and evaluation purposes. Failure to submit samples as required at the time designated may be cause for rejection of that item.

The bid notice states, Any company objecting to the bid procedure or the recommendation for award has five 5 business days following the date of award by the board of education to file a written protest with the superintendent of schools.

The bid notice does not specify a delivery deadline for goods or services, as this is a vendor forum to learn about doing business with the county.

The bid notice mentions learning about billing and payment policies but does not explicitly state the payment terms.

The bid notice implies that vendors can learn about performance requirements and how to do business with Williamson County, suggesting that meeting these requirements is part of the qualification process.

The bid notice states that the questions due date is March 27th, 2026, 6:30 pm CDT, which is the deadline to submit questions about the opportunity.