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This is a Request for Proposal (RFP) from Ball Chatham CUSD 5 for snow removal services district-wide. The contract will be for three years from the award date until June 30, 2029, with a one-year option to extend. Proposals are due by May 12, 2026, at 1:30 PM. The successful bidder will be responsible for all labor, materials, and equipment for snow and ice removal at various school properties and the district office. Pricing provided will be locked for the duration of the purchase timeline with no unit price increases without advanced written permission. Subcontracting is prohibited without express written consent. The district reserves the right to award the contract in whole or by category. Key requirements include providing a certificate of insurance, an onsite supervisor, background checks for employees working around students during occupied hours, and a list of employee names, vehicles, equipment, and chemicals. The proposal should include a base bid for clearing lots and sidewalks, cost to apply salt, and a list of company-owned equipment. Snow removal will commence at the direction of the Director of Facilities and Grounds or their designee, with sites to be cleared by 6:30 AM on student attendance days. Salting will occur after snow removal as needed. The contract term is three years with a one-year option. Payment will be divided evenly over a six-month period, with progress payment requests due before the end of the first week of each month. A certificate of workmen's compensation insurance must be received before the first payment. The contractor must maintain adequate staff for each weather event. No change orders or contract modifications will be made without documented owner approval. The contractor is responsible for all taxes, fees, and permits. The contractor must maintain insurance and indemnify the owner. Hazardous material handling requires specialized training. Disputes will be settled by arbitration. Attorney fees will be awarded to the prevailing party. Proposals must be submitted in a sealed envelope and will be considered valid for 90 days. Late proposals will not be accepted. The district is tax-exempt. All proposals become the property of the district and are a matter of public record after award notification. Criminal history record information checks are required for all staff. The contractor must comply with the Americans with Disabilities Act. No assignment or delegation of the contract is allowed without prior written approval. The contract is governed by the laws of the state of Illinois. The contractor is responsible for cleanup and maintaining confidentiality of records. The district's superintendent, chief financial officer, or their designee has the sole authority to amend the contract. Failure to perform may result in contract termination. Gratuities are prohibited. The contractor is an independent contractor. The contractor must maintain all required licenses and permits. The contract can be terminated by mutual consent or by the district with 30 days' written notice. The district reserves the right to terminate for cause with a 10-day notice of default. Insurance requirements include commercial general liability, commercial automobile liability, and workers' compensation with specific minimum limits. Pricing must be all-inclusive, and invoices must match the offered unit price. A pricing guide/catalog for all available items and a list of all services available, even if not included in the RFP, must be provided.
The bid notice states that proposals must be submitted by May 12, 2026, at 1:30 PM. any proposal received after the stated date and time may not be considered.
The bid notice states that payment will be divided evenly over a six-month period, and progress payment requests shall be written and presented to the owner before the end of the first week of each month. he contractor understands that the base bid is for removing snow and ice from the district properties and payment will be divided evenly over a sixmonth period.
The bid notice states that the award will be made to the qualified vendor who delivers the best overall value to the district while meeting or exceeding the specifications and requirements of this RFP. he objective of the rfp is to make an award to a qualified vendor, or vendors, who deliver the best overall value to the district while meeting or exceeding the specifications and requirements of this rfp.
The bid notice requires that the contractor shall only provide staff that have successfully passed a fingerprint-based criminal history records information check background check. he contractor shall only provide staff that have successfully passed a fingerprint based criminal history records information check background check that complies with public act **** amended sections **** and **** of the illinois school code 105 ilcs5**** and 105 ilcs 5****
The bid notice states that if the contractor fails to make repairs to damages caused by snow/ice removal, the district will solicit proposals to repair damages and withhold the amount from the final pay. if the contractor fails to makerepairs, the district will solicit proposals to repair damages and withhold the amount from the final pay.
