Snow Man Government Bids & RFPs

Sealed proposals for wing blades & plow shoes will be received until 1:00 p. m. on July 2, 2026.

Payment shall be made from suppliers invoice submitted to cover items received and accepted during the billing period. Payment will be made upon final delivery and acceptance of all supplies ordered on each purchase order issued.

The bid will be awarded to the responsible, responsive bidder whose bid conforming to this solicitation will be most advantageous to the road commission, price and other factors considered.

The successful bidder must meet and provide all requirements as outlined in the specifications package. Vendors must be registered on BidNet. Successful bidder must have an approved Equal Employment Opportunity Commission Compliance Form on file.

In case of default by the contractor, the Genesee County Road Commission may procure the articles or services from other sources and hold the bidder responsible for any excess cost occasioned thereby.

Evidence in the form of samples may be requested if brand is other than specified. Such samples are to be furnished after the date of bid opening only upon request of the road commission. If samples should be requested, such samples must be received by the Genesee County Road Commission no later than seven 7 days after formal request is made.

A protest with respect to an invitation for bids or request for proposals shall be submitted in writing within seven 7 calendar days of the date the contract is awarded.

Any one or more of the following causes may be considered for the disqualification of a bidder as nonresponsible and the rejection of the bid: evidence of collusion among bidders, lack of competency, lack of responsibility as shown by past work, uncompleted work under other contracts.

Delivery of proposed products shall be within thirty (30) days of issuance of the notice of award to the successful bidder.

Payment shall be within thirty (30) days of county acceptance of the equipment or receipt of the vendors invoice, whichever is later.

The successful bidder shall warranty their broom bristles as to the specified capacities and performance and to be free from all defects in design, material, and workmanship. All defective sets shall be replaced free of cost.

It is the intent of Chemung County to award the bid to the responsible bidder submitting the lowest responsive bid.

The successful bidder must be a manufacturer or a manufacturers authorized sales agent distributor of the proposed product. Bidders shall provide proof of financial and technical ability to produce and provide all bid items.

The supply of substandard or nonspecification compliant products by any awarded vendor shall be cause to reject the material and may also be cause for the county to cancel the vendors contract in its entirety.

Should a discrepancy be found in, or omissions from the specifications, requirements for contract, or bid proposal form, or should the bidder be in doubt as to their meaning, they shall at once, no later than seven days prior to submission of proposal, notify the purchasing director in writing.

If this document is found to be altered in any way by a plan holder, it shall be cause for disqualification of the plan holder from any contract resulting from this solicitation and/or any future solicitation by Chemung County or the City of Elmira.

Bids must be received by the HA by 1:00 PM Tuesday, July 7, 2026.

The selected contractor shall provide invoices on a timely monthly basis, by the 5th of the following month. The HA is tax exempt.

The HA intends to award a contract to the lowest responsive and responsible bidder, considering factors other than just cost.

Respondents must be qualified, licensed, and insured entities with demonstrated snow removal experience. They must possess all required occupational licenses and comply with all applicable laws and regulations.

Failure to abide by the time frame for informing the CO of any issues may relieve the HA of responsibility. Failure to correct work deficiencies shall be cause for termination of the contract.

Pre-bid conferences will be held on Tuesday, June 23rd, 2026, at 8:00 am in Brainerd and 9:00 am in Crosby. These are non-mandatory.

The deadline to submit questions shall be Tuesday, June 30th, 2026, at 9:00 am.

The HA reserves the right to prohibit any further participation by a bidder or reject and not consider any incomplete submittals and/or submittals that do not meet the requirements of this IFB.