AI helper
This is a Request for Proposal (RFP) from Cherokee Nation Entertainment, LLC for a Hard Rock Camera Coverage Upgrade. Bids are due by April 17th, 2026, at 3:00 PM and must be submitted via email to ***@***. *. * RFP documents must be sent as an attachment, and proposals are only accepted via email. Bidders must use the provided bidder response sheet and any other required documents. All bid proposals must be submitted in writing. The RFP includes detailed instructions for bidders, including definitions, description of work, familiarity with RFP documents, bidding instructions, qualification of bidders, interpretations, contract time, liquidated damages, substitute material, rejection of bids, bids to remain open, award of contract, beginning work, and invoicing requirements. It also covers data privacy and protection standards, AI terms and conditions, limitation on liability, insurance requirements, bond requirements, and confidentiality and noncollusion representations. Bidders are responsible for examining all RFP documents and familiarizing themselves with all conditions. Qualification of bidders will be based on experience, familiarity with the work, and financial ability. The company reserves the right to reject any or all bids. The contract time, if applicable, will be provided in the bid schedule and contract agreement. Liquidated damages provisions will be specified in the statement of work. Substitute material and equipment will not be considered until after the contract is awarded. Bids received more than 96 hours before or after the opening time will not be considered. All bids and pricing must remain valid for 60 days after the bid opening. The company may conduct investigations to evaluate bids and establish bidder responsibility. The successful bidder will be required to execute and deliver payment and performance bonds and certificates of insurance within five calendar days of the notice of award. Work shall not commence until requisite bonds and proofs of insurance are provided. Invoicing requirements must be met. Data privacy and protection standards are stringent, covering protected information, data breaches, business continuity, data ownership, and physical security. AI terms and conditions are also detailed, with strict guidelines on the use of generative AI systems. Insurance requirements include commercial general liability, automobile liability, workers compensation, and technology professional liability. Bond requirements may include a bid bond, performance bond, payment bond, and maintenance bond. Confidentiality and noncollusion representations are mandatory.
The bid submission deadline is April 17th, 2026, at 3:00 PM. The bid notice states, Bids are to be returned to the email address indicated in the formal documents attached to this bid posting by April 17th, 2026, at 3:00 pm.
In evaluating bids, the company shall consider the qualifications of the bidders and whether or not the bids comply with the prescribed requirements. The company may consider the qualifications and experience of subcontractors and other persons and organizations including those who are to furnish the principal items of material or equipment proposed for those portions of the work as to which the identity of subcontractors and other persons and organizations must be submitted. Operating costs, maintenance considerations, performance data, and guarantees of materials and equipment may also be considered by the company.
No bid will be accepted unless the bidder can, if requested, show to the satisfaction of the company evidence of its experience and familiarity with the work of the character specified. This may include, at the companys option, evidence of similar work by its firm or principal employees that has been performed satisfactorily and completed during the past five 5 years. No bid will be accepted unless the bidder can show to the satisfaction of the company evidence of its financial ability to perform the work successfully and properly to completion.
Provisions for liquidated damages, if any, will be specified in the statement of work andor as set forth in the contact agreement.
The bidder is responsible for the examination of all rfp documents, inspection of all work sites, and familiarization with all conditions concerning the work.
Questions received less than two days before the bid opening date will not be answered.
