Entertainment System Government Bids & RFPs

Proposals must be submitted by Thursday, November 19, 2026 at 1:30 p. m. The document states: packets may be submitted up to but no later than thursday, november 19, 2026 @1: 30 p. m.

Payment is made upon satisfactory completion of services. The document states: district will make payment upon satisfactory completion of services in an annual amount not to exceed inclusive of all fees and allowable expenses.

The district evaluates based on demonstrated competence and fair and reasonable price. The document states: on the basis of demonstrated competence and proposal to perform the services, o fair and reasonable price.

Vendors must complete required forms and questionnaires. The document states: the agreement and all related forms and questionnaires must be filled out completely and approved prior to services being performed.

Proposals without two references may be disqualified. The document states: rfpssubmitted without two references may be disqualified from consideration.

Proposals are due by November 30, 2026, at 4:00 PM EST. The RFP states: proposals due november 30, 2026, at 4: 00 p. m. est.

Vendor pays the town: 50% within 3 days after award, remaining 50% by May 1, 2027. The RFP states: fifty percent (50) of the contract fee is due from the vendor at contract execution, no later than three (3) days after award.

The evaluation uses weighted criteria including artist quality, experience, payment to town, production plan, financial capacity, and compliance. The RFP states: artist quality, popularity, and fit with the 30 draw and appeal for the event audience, event reputation, and appropriateness for a public, allages event.

Proposers must have at least 3 years of experience booking or producing live music for public events of comparable size. The RFP states: at least three (3) years of experience booking or producing live music for public events of comparable size.

Failure to pay installments on time is a material breach. The RFP states: failure to pay any installment on time is a material breach and may result in immediate termination, forfeiture of amounts already paid, and the towns pursuit of all legal remedies for unpaid amounts.

Protests must be submitted within 10 days after knowing the facts, and no more than 15 days after notice of award. The RFP states: submitted within ten (10) days after the protester knows or should have known of the facts giving rise to it, and in no event more than fifteen (15) calendar days after notice of award.

Proposals may be rejected if nonresponsive, late, or if payment offer is outside the sealed envelope. The RFP states: a proposal that omits the sealed payment offer envelope, or that states its payment offer anywhere outside that envelope, may be rejected as nonresponsive.